The Procurement Consultancy Services is responsible for the implementation of procurement activities. The Analyst will contribute to the development and implementation of procurement processes that generate cost and operationally effective contracts for the consultancy services required by the Client Departments. The role engages with Banking departments under the guidance of Procurement Operations and Delivery Department (PODD) management, as a valuable member of project teams consisting of other specialist functions to deliver best practice procurement.
Responsibilities:
Provide operational support to a schedule of procurement projects that represent best practice procurement, respond to operational needs, and comply with the Bank’s Corporate Procurement Policy, Directive and Procedures.
Act as main advisor on competitive procurement exercises including Frameworks under supervision of senior members of PODD.
Draft, using pre-established templates, consultancy contracts, extensions and amendments; and resolve pre- and post-contracting issues arising from project implementation.
Prepare call-off notices following competitive procurement and directly awarded contracts exempt from competitive selections (exception under applicable Policy, Directive, and Procedures).
Review changes to standard contract terms and conditions proposed by consultants to facilitate contract signing and decision making by PODD Management.
Conduct pre-procurement analysis to identify and signal procurement benefits to the key stakeholders on a project basis.
Maintain effective and professional working relationships with internal stakeholders and where relevant participate in project teams established to manage specific procurement projects.
Contribute to contractual negotiations and communication with Suppliers. Contribute to the development of enhancements to PODD processes and strategies in support of the growth and continuous improvement of the PODD.
Runs desktop research for supply market analysis and independently analyses supply market data in historical RFX/Contract records to achieve category insights and make recommendations in relation to specific procurement projects.
Participate in continuous improvement initiatives under the guidance of PODD Management
Assist in the drafting of operational guidelines, tools and training materials for user departments in relation to Bank policy, processes, procedures and systems advocating compliant solutions and best practice across the organization.
Requirements:
Working knowledge of EBRD and/or other MDBs’ procurement policies, rules and procedures for the selection of consultants and ability to understand and interpret such documentation.
Knowledge of principles and practices of commercial contracts.
Bachelor’s degree or equivalent experience in the areas of expertise.
Skilled in organising, scheduling, planning and co-ordinating own work with a degree of initiative and judgement, reliability, resourcefulness, and flexibility to perform a variety of tasks and set priorities, with a good sense of time management and the ability to re-organise workload when faced with changing priorities.
Numeric and Concern for Accuracy – proven numeric ability with the capacity to ensure a high degree of accuracy and quality in work delivered is essential.
Results Orientation – self-motivated individual able to set goals and priorities.
Communication Skills – ability to communicate at all levels, both in written and verbal formats. Proven report writing and drafting skills as well as a pleasant and efficient telephone manner; can present information to stakeholders, with guidance from PODD Management.
Interpersonal Skills – able to understand, respect and respond appropriately, using tact, patience and diplomacy, to the behaviour, concerns and motives of counterparts (internal client and external suppliers).
Ability to handle confidential and sensitive issues with discretion and instil trust in counterparts.
Team Player – committed to supporting the achievements of PODD’s mission and objectives and the willingness to put the goal of the Department before personal goals, and build effective, cooperative relationships with immediate team members to foster an efficient approach based on mutual knowledge sharing.
Acting with fiduciary responsibility and integrity.
