At WFP Regional Bureau in Cairo, we provide strategic and technical guidance to WFP operations in 17 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Kyrgyzstan, Lebanon, Libya, Morocco, Palestine, Syria, Sudan, Tajikistan, Tunisia, Turkey and Yemen.
We are looking for an enthusiastic Procurement Officer to collect, analyse and report on information to maximise efficiency of supply chain operations and activities and help in developing different procurement strategies.
The successful candidate will be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed, and heavily engaged into day-to-day supply chain operations.He/She will be exposed to regional markets performing different international procurement tasks/duties.
If you're intertested to be part of a fast moving deadline driven team and you are interested to bring your leadership skills and logical thinking to save lives, please do not hesitate to apply.
KEY ACCOUNTABILITIES (not all-inclusive)
- Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.
- Contribute to analysis of data to provide recommendations for process improvement.
- Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
- Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.
- Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
- Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries.
- Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
- Other as required.
STANDARD MINIMUM QUALIFICATIONS
- Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.
- Experience: At least 3 years of professional work experience in a leading posiiton.
- Language: Fluency) in both oral and written English and arabic languages.
- Experience of working in Procurement, preferably with UN agencies, however experience of working in public procurement or with private procurement departments at an international level is also suitable.
- Experience of undertaking procurement for complex services, identifying and evaluating vendors, preparing tender packages, and undertaking detailed analysis of tender offers.
- Competency in the use of standard Microsoft Office programs.
- Demonstrated experience coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration)
- Experience of working in difficult security environments is beneficial but not a prerequisite.
Knowledge & Skills:
- Resourcefulness, initiative, maturity of judgment, tact, negotiating skills;
- Ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds;
- Ability to establish priorities and to plan, co-ordinate and monitor own work plan;
- Flexibility to work in an environment with strict deadlines and changing operational priorities;
- Flexibility in accepting work assignments outside normal desk description.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.