UNOPS strategy for Ethiopia Multi-Country Office is aimed at providing support to the Government and people of Ethiopia, Sudan, South Sudan and Djibouti through the delivery of projects and services in line with the governments’ own priorities and also under the UN Delivery as One initiative. The UNOPS Ethiopia Multi-Country Office (ETMCO) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been appointed as the implementation agency. At present, UNOPS ETMC office is implementing and negotiating a number of projects in a range of sectors including infrastructure development, Procurement Support to Government Ministries and other UN agencies and HR support to UN agencies. The functional objective of UNOPS ETMCO is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Ethiopia and the donor.
Functional Responsibilities:
Implementation of transactional procurement
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Team Management
Facilitation of knowledge building and knowledge sharing
In close cooperation with the Project Managers, under the guidance of a Technical Supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:
Sustainability embedded along the procurement process.
Timely and duly prepared procurement plans for projects and monitoring of their implementation.
Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Awards recommended based on UNOPS procurement rules and procedures.
Management of procurement contracts, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.
Knowledge Building and Knowledge Sharing:
Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Team Management:
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices
Education/Experience/Language requirements:
Education:
Advanced University Degree (Master’s Degree) or equivalent in Purchasing, Supply Chain Management, Management, Business/Public Administration or related fields is required.
A first-level university degree (Bachelor's Degree) in combination with four (4) years experience in Purchasing, Supply Chain Management, Management, Business/Public Administration or related field may be accepted in lieu of the advanced university degree.
Certification:
CIPS and/or other Procurement Practitioner Certification would be considered a significant asset.
Experience:
A minimum of two (2) years of relevant experience at the national or international level in procurement management is required.
Experience in procuring requirements of significant complexity and value is desirable.
Experience in UNOPS procurement work procedure & system. with a range of stakeholders in developing and developed countries is added advantage.
Experience in procuring high-value requirements(experience in establishing long-term supply contracts would be an advantage);
Some experience in UN system organizations, preferably in a developing country, is desirable.
Skills:
Contract management one (1) year is required.
Negotiation skill one (1) year is required
Relationship management skills is an asset
Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset
Language Requirements:
Fluency in writing, reading and oral English is required
