The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organisations.
UNOPS Ghana Multi Country Office (GHMCO), located in Accra, spans across West Africa, covering Ghana, Gambia, Liberia, Nigeria and Sierra Leone.
The Ghana Operational Hub is responsible for managing strategic and operational risks associated with a subset of the regional portfolio of engagements, developing and delivering cost effective services contributing to partners’ sustainable results and achievements of UNOPS management results.
The core functions of GHMCO are to:
Liaise and develop engagements, and deliver services responding to partner needs.
Leverage advice and integrate delivery modalities of the three Delivery Practices and the Global Partner Service Office.
Maintain appropriate arrangements and capacity for direct transactional support for delivery of the sub-regional portfolio.
Implement operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:
Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; internal controls and client orientation.
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:
Sustainability embedded along the procurement process.
Timely and duly prepared procurement plans for projects and monitoring of their implementation.
Establishment of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures in compliance with the Procurement Policy.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Awards recommended based on UNOPS procurement rules and procedures.
Management of procurement contracts, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.
Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.
Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area
Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Knowledge Building and Knowledge Sharing:
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Team Management:
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
Education:
A Master’s Degree (Advanced University Degree or Higher) in Procurement and/or Supply Chain Management, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.
A First-Level University Degree (Bachelor's Degree) in Procurement and/or Supply Chain Management, Commerce, Business Administration, Public Administration, Finance, Economics or related field in combination with 2 additional years of relevant experience may be accepted in lieu of the educational requirement mentioned above.
For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
Work Experience:
A minimum of two (2) years’ professional experience in International Public Procurement is required.
UNOPS experience is required.
Experience in working with a range of stakeholders in developing and developed countries is desirable.
Some experience in UN system organizations, preferably in a developing country, is desirable.
Experience in the use of google software packages (Google Doc, Sheets and Slides) and experience in handling web-based management systems is an added advantage.
Language Requirement:
Fluency in written, reading and spoken English is required.
