Program Accountant

World Vision International(WVI), Hhohho, Swaziland

Skill Required:, Finance and Accounts
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
28th June, 2016


Job Description

Key Outputs/Responsibilities

  • Financial Planning, Budgeting and Control
  • Coordinate program and projects finance planning and reporting meetings
  • Participate in periodic finance meetings and forums
  • Identify skills gap amongst cluster and grants staff on financial systems in collaboration with the cluster and project managers
  • Facilitate Inputting of budgets into Sunsystems and Horizon
  • Provide input in grants proposal development
  • Work closely with Program Officers, Technical Program Managers and Clusters Managers in the preparation of proposal and project budgets
  • Review program and project budgets for accuracy and completeness and ensure that each donor covers their fair share of administration costs before they are submitted to donors
  • Consolidate program cash flow statement
  • Stewardship, Accountability and Financial Monitoring

Quality Checks:

  • Review Purchase requisitions for Technical Program Managers’ office
  • Ensure follow-ups of non-settled travel advances for program and grant staff are done and reconciled in a timely manner
  • Consolidate procurement plans for technical programs in line with budget
  • Check completeness of procurement documentation and procedures prior to payment
  • Review and evaluate effectiveness of work methods, procedures and personnel in the cluster finance office.
  • Advise Technical Program Managers, Cluster Managers and Project Managers on financial matters
  • Consolidate monthly funding forecast for program and grants project and ensure their timely submission to the national office
  • Review petty cash statements and conduct surprise cash count for cluster offices
  • Conduct field monitoring visits

Program Financial Monitoring

  • Maintain an up to date funding matrix and financial expenditures showing all funding received and expenditure incurred to date for grants operations and keep a monthly update of the matrix to ensure timely reconciliation of MyPBAS
  • Enter PBAS requests and ensure Support Offices make commitment on MyPBAS on a timely basis and alerting Project Managers on potential financial deficits in good time.
  • Ensure production of timely and accurate monthly, quarterly, semi-annual and annually programs and grants projects financial reports as per donor regulations to assist Project Managers in evaluating projects’ financial performance.
  • Ensure proper and up to date filing system is in place for all grant related information and documentation in particular signed copies of grant agreements, extensions/amendments, Memorandum Of Understanding, approved budgets, financial reports submitted to donors and key correspondences with Support Offices on all funding received for the grants.
  • Facilitate program and grant projects finance audit preparation, review management response and monitor implementation of audit recommendations.
  • Participate in the recruitment, supervision and periodic performance reviews for cluster accountants and grants accountants including providing opportunities for orientation, training and development for effective program and grants financial monitoring
  • Monitor budget utilization and ensure timely funding of grant projects and provide technical support to concerned stakeholders accordingly
  • Prepare Technical Program cost allocation sheets for utilities and payroll costs based on LDRs on monthly basis

Capacity Building:

  • Coach staff on financial policies and procedures.
  • Indentify finance capacity needs for program staff and ensure the capacity is built.
  • Train field finance and non-finance program and project managers on financial policies, procedures and internal controls systems
  • Build capacity of Community Based Organizations on financial management
  • Implement all program related initiatives and systems such as (Horizon, GEMS etc)

Recording and Reporting:

  • Review and analyze the authenticity, accuracy and completeness of accounting data before finalization of monthly FFR.
  • Generate Technical Program Financial reports and share with Technical Program Managers and relevant stakeholders
  • Review program financial reports, provide feedback and financial advice to program and project managers
  • Ensure Program and Project financial reports and review notes are printed, signed and filed
  • Coordinate and review variance explanations for all programs and projects
  • Present and interpret financial statements to stakeholders (project management and staff community members) and participate in cluster financial review meetings.
  • Undertake year end responsibilities
  • Provider oversight and technical supervisory role to grants and cluster accountants

Financial Risk and Data Security Management:

  • Ensure back-ups are kept for financial data and reports regularly.
  • Facilitate implementation of audit findings.
  • Coordinate Internal and External Audits for program and grants projects
  • Carry out sub grantee financial assessments-as and when required
  • Enhance adherence to financial policies and internal controls and general financial management practice at cluster level.
  • Ensure that petty cash, direct funding received and bank balances are kept accurate, secure and intact, and are reconciled regularly.
  • Thorough review of accounting transactions and documents before processing
  • Monitor adherence to internal controls, grant guidelines, audit procedures, WVI FFM

General Areas:

  • Attend devotions, staff chapel and day of prayer.
  • Perform other related duties assigned to enhance World Vision Swaziland ministry

Minimum Qualification Required:

  • Bachelors Degree in Accounting/Finance.

Experience:

  • Minimum five years accounting experience with a minimum of two years in financial management supervisory role.
  • Preferred:
  • MBA, ACCA, CPA related fields.

Technical Skills:

  • Working knowledge of sponsorship operations, finance services and practices is an added advantage.
  • Excellent computer skills in Excel & Sun-systems software/Vision Excel and Vision Executive.
  • Grants management certification.
  • Demonstrated ability in supervision.
  • Experience in managing donor funds.
  • Good planning and organizational skills.
  • Ability to maintain effective working relationships with all levels of staff and public.
  • Commitment to World Vision Core Values and Mission Statement.
  • Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.

 


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