Program Area monitoring and Evaluation officer

Plan International, Rwanda

Skill Required:, Monitoring and Evaluation
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
10th January, 2018


Job Description

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Role PURPOSE

Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries. To implement its change journey, Plan Rwanda has established a program area which includes Gatsibo and Bugesera program offices, hence in need of a Monitoring and Evaluation Officer to coordinate M& E work in both program offices.

The Monitoring and Evaluation Officer will also be responsible for monitoring and evaluation activities in Gatsibo and Bugesera. He/she will provide guidance in managing the programs, project design, implementation, monitoring and evaluation of the projects within Program area in line with Country Strategy, Plan policies and guidelines. He (she) has the responsibility of building relationship with local government, community, children and other partners.

He/she is also overall responsible for organizing the sponsored children, their families and communities to ensure their effective participation in the planning, management, monitoring and evaluation of the development interventions in consonance with Plan’s Mission, Vision, Domains and Program Principles.

Dimensions of the Role

  • The purpose of the role is to ensure that M&E data is used to reflect on the projects’ Program Quality Assurance performance and is used to inform project design and improvements where necessary.
  • The M&E Officer will also be responsible for ensuring that the M&E plan of the projects in the Program Area is adhered to.
  • This position will spend at least 70% of the time in the field monitoring activities being done in the Program Area.

Accountabilities

Key responsibilities

  • Analyse quantitative and qualitative data and reflect on the projects process.
  • Assist the Program Area team to submit quarterly progress reports to CO.
  • Partake in performing evaluations/assessments.
  • Undertake regular field visits to Program Area activities and communities to monitor progress.
  • Support and monitor the Program Area work undertaken by implementing partners
  • Ensure the quality and reliability of data collected in the Program Area by developing data quality controls and spot-checks
  • Participate in the development of Program Area Annual Report and Annual Plan
  • Collect feedback, and document the best practices and learnings on monthly basis
  • Assess the capacity of partners to undertake effective M&E, and build their capacity as necessary.  This will involve creating capacity development plans with each partner.
  • Provide guidance and support to Plan Partner(s) in preparing and submitting timely quality progress reports to Plan.
  • Build the capacity of Program Area staff and Community Volunteers.
  • Coordinate PU baseline surveys, monitoring and evaluation of programs/Projects in accordance with Programme Quality
  • Develop indicators for monitoring and evaluation.
  • Undertake any special research studies and evaluations as requested by the Management.
  • Develop terms of references for research studies, project review and evaluation,
  • Compile and submit the project reports as per set schedule.
  • Ensure learning from the project is shared within Plan International Rwanda and other key partners and that learning is used to refine activities, to increase the projects performance and outcomes.
  • Ensure results of  monitoring, review or evaluations are communicated to beneficiary communities

Help design goals for strategy

  • Ensure that children are involved and participate in all program activities
  • Participate in the development of M&E section of the CS
  • Participate in the development  of Program Area budget and properly manage them in collaboration with PAM and HPQA
  • Ensure quality/value for money in the implementation of planned activities
  • Establish, monitor and achieve accountability standards of effectiveness and efficiency in M&E.

Management of partnerships

Ensure that:

  • Effectively portray a positive image of Plan International Rwanda
  • Facilitate join Monitoring of projects in the area with stakeholders and partners

Empowerment and sustainability: Actively participate in Resource Mobilization (developing concept notes and writing of project proposals)

Programmatic Responsibilities

  • Ensure that all data generated is analysed and used for programmatic planning (BI)
  • Monitor equitable distribution of projects in sponsorship communities (villages)

Key relationships: Working contacts inside and outside the organization; include the purpose and level (high, medium, low).

Internally

The post holder will be required to extend relations with PAM, HPQA, CDFs, Sponsorship staff, CVs as well as external Stakeholders (sponsored children, Community Volunteers, Community Groups).

Externally: The position is expected to work closely with project partners, local government officials and appropriate community level groups.

Technical expertise, skills and knowledge

Essential

  • University Degree in Planning and M&E, Statistics, Social Sciences, Administrative Sciences, Economics, Development Studies and Project Management.
  • Minimum of 2 years’ experience in monitoring, evaluation and learning
  • Working knowledge of word processing spreadsheets, data entry and  analysis packages  and databases (Microsoft Packages, SPSS, Epi-Info) and SAP
  • Sound experience in participatory research methodologies, both quantitative and qualitative
  • Experience of building the capacity of others around M&E feedback.
  • Commitment to international development and children’s rights

Skills Specific to the Post

  • Able to analyse M&E data and use this to reflect on whether the project is meeting its aims.
  • Ability to work with other program staff to edit the programme where necessary to increase programmatic outcomes.
  • Demonstrable professional maturity and able to work independently
  • Good interpersonal skills for team working
  • Good written and verbal communication skills
  • Ability to meet deadlines in multiple tasking environments
  • Good technical skills research and evaluation.
  • Good analytical and report writing skills.
  • Ability to work in a multidisciplinary and multicultural environment
  • Facilitation skills.
  • Proficient in computer skills.

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment: Based at Gatsibo with some movements to Bugesera.

Level of contact with children

High level: Frequent interaction with children.

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