Program Assistant

UN WFP, Bissau, Guinea Bissau

Skill Required:, Project/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
17th September, 2020

Job Description

Main Responsibilities :

the Program Assistant will perform all tasks related to the general profile of the post and all assistance tasks for the Program, focusing on the following tasks:

  • Perform specialized and / or standardized processes and activities in this specific area of ​​work, supporting alignment with broader program guidelines and policies
  • Provide support in project and / or office management following established goals, policies and procedures of PAM
  • Collect information / data and assist in the analysis and preparation of reports (eg food assistance needs, resource utilization, program status, performance) to support operational decision making
  • Perform accurate and timely recording of data in the specific technical area of ​​work (for example, food security and vulnerability assessments) following corporate standards and guidelines.
  • Work and exchange information with internal counterparts to support effective collaboration, implementation and follow-up of project activities
  • Support communication and activities with local partners, agencies, NGOs and Government institutions
  • Act as a point of contact for resolving general operations queries whenever necessary
  • Follow standard emergency preparedness practices to ensure that WFP is able to respond quickly and transfer the necessary resources to affected areas early in the crisis
  • Assist in the design of programs that provide enhanced opportunities to strengthen community beneficiaries, promote self-reliance, strengthen livelihoods and create resilience to shocks and responsiveness
  • Assist in the development of formal agreements with implementing partners and identify proposed projects and facilitate necessary approval at the local level
  • Assist in the selection of target communities for subsistence / resilience through an asset creation program, following clearly defined and transparent selection criteria and the use of participatory community planning approaches
  • Review and provide technical feedback on food security assessment, targeting and monitoring plans for beneficiaries and ensure that programs are relevant, well-targeted and provide an appropriate response to the food and nutritional security of the vulnerable assisted population
  • Monitor and evaluate activities and ensure that program objectives have been achieved and that activities meet the needs of participants
  • Assist in the collection, introduction, processing and analysis of data related to the implementation of WFP food assistance in collaboration with its partners
  • Administer and update the Program's planning, execution and monitoring platforms, providing appropriate technical assistance to users
  • Assist in the monthly reconciliation of distribution data based on information on gender transfers produced by logistics
  • Prepare gender distribution plans
  • A regular update of the database on local shopping activities for school canteens
  • A regular update of the database of communities affected by natural disasters
  • WFP's effective participation in all national networks of organizations working in the field of community development and agricultural production
  • Perform all tasks assigned by the supervisor


Academic qualifications:

  • High school diploma / certificate
  • Diploma / certificate of post-secondary studies in Agricultural Sciences, Social Sciences, Management, Educational Sciences, is an advantage

Linguistic competences:

  • Excellent command of Portuguese (level C)
  • Good written and spoken English and / or French
  • Knowledge of local languages ​​is an advantage


Desired experience:

  • Have at least 5 years of work experience in the field of agriculture and / or management or education
  • Have experience in conducting surveys / studies with households
  • Solid experience in community development
  • Be familiar with the technical communication style (eg nutrition, VAM, etc.)
  • Have observed / participated in policy discussions in the area of ​​education, or agriculture, or rural development
  • Have experience implementing projects and development programs

General knowledge and skills:

  • Knowledge of the agricultural production system in Guinea-Bissau and concepts of nutrition and food security is an advantage
  • Knowledge about project cycle
  • Knowledge of the working principles of the entities of the United Nations system among them and, with state institutions and non-state institutions is an advantage.
  • Have good knowledge of computer tools, in particular: Excel, Word, PowerPoint, Access, SPSS, in the perspective of monitoring and evaluation
  • Good analysis and synthesis skills
  • Good ability to extract, interpret, analyze and re-transcribe data from surveys and secondary sources to produce reliable information that allows decision making on the assistance modality.
  • Good teaching skills to support training activities
  • Good ability to work in a multidisciplinary team
  • Good relationship skills with partners and beneficiaries.


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