WHO leads global efforts to expand universal health coverage. We direct and coordinate the world’s response to health emergencies. And we promote healthier lives – from pregnancy care through old age. Our Triple Billion targets outline an ambitious plan for the world to achieve good health for all using science-based policies and programmes.
Responsibilities:
Serves as focal point for administrative coordination of programme or project implementation, achieving results such as.
Monitoring status of programme/project proposals and receipt of documentation for review and approval.
Checking on the process to establish projects and alert supervisors of any delays or action needed submission of project documentation for final approval and signature; distribution of project documents to relevant parties upon approval.
Liaison with administrative staff on the verification and availability of funds, entry in computerized budget system and monitoring of approval processes.
Extensive liaison and follow-up with diverse organizational units on various administrative actions such as recruitment and appointment of personnel, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services.
Compilation and summary of basic information and data on specific programmes/project related topics or issues.
Regular reporting on the budget status against the established project work plan using available dashboards or pre-existing tracking methodologies.
Finalization of all administrative and logistical preparations required for the organisation of technical and programmatic meetings, conferences, seminars, workshop, courses and other events. This includes liaison with participants from MoH and other stakeholders.
Compilation and basic research of background material for technical and programmatic presentations, meetings and other events.
Follow-up on agreed upon activities with the relevant units and staff to take action.
Establishment and maintenance of filing system appropriate for each technical project or programme.
Compilation, formatting and editing of technical documents linked to certain project or programme activities and submission to appropriate staff for reply.
Information and reminders for responsible staff of follow-up dates on project activities, response or specific actions, supplying supporting material as appropriate.
Tracking the workflow and monitoring the progress of work and deadlines for programme documents and follow up with the substantive offices as needed.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day).
Be acquainted with and build on traditional and/or local forms of volunteerism in the host country.
Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities.
Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.
Assist with the UNV Buddy Programme for newly arrived UN Volunteers.
Requirements:
Master's degree in Business Administration, Social Sciences or related field.
4 years with progressive secretarial/administrative related experience, knowledge of administrative process, polices and procedures related to program/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
Knowledge of administrative policies, processes and procedures generally and in particular those related to programme /project administration, implementation and evaluation, technical cooperation, programming and budgeting.
Ability to work well with figures, undertake basic research and gather information from standard sources. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
