Program Manager

Rare, Spain

Skill Required:, Project/ Programme Management
Preferred Experience: 
3 Years
Closing Date for Applications: 
24th November, 2020

Job Description

Position Overview:

The Program Manager independently oversees a portfolio of complex projects within the Fish Forever program. This includes project management, budget management, coordination, administrative support and oversight for select Fish Forever grants, and it requires processing and interpreting complex concepts and issues. The Program Manager supports effective implementation of externally-funded projects and serves as a critical link between the program’s central team, country teams, Rare’s support teams, and funding agencies by providing budgeting, logistics, communication support and other general program support, and by identifying technical resources as needed. The Program Manager also assists in the financial management and reporting of Fish Forever grants, and will work closely with others within the program and Rare more broadly.

This position supports the Senior Director in global programmatic management, grant/donor compliance and financial planning. The Program Manager will work with program and support staff to ensure management of Fish Forever grants are in compliance with Rare’s and donors’ policies and procedures. In close collaboration with the Senior Director, s/he will work to build the systems and processes needed to manage this global program.

Essential Functions:

Program Management

  • Provide independent management oversight over a portfolio of grants and related deliverables in support of Fish Forever
  • Assist in the preparation and management of work plans, budgets, contracts and sub-agreements
  • Ensure grant deliverables are met on time and within budget
  • Identify project risks or delays, and develop mitigation plans to address them
  • Develop all related donor reports in coordination with country teams. Manage all related reporting timelines. Work with Development to ensure donor relationship is maintained and strengthened
  • Prep for and conduct all related program status reviews
  • Ensure all related updates are provided in internal project tracker software
  • Responds to program requests, liaise with other program and support staff

Budget Management

  • Provide oversight of grant-funded budgets, including coordinating the preparation, monitoring and reporting of the budgets
  • Oversee the high-level budget to actuals of related grant budgets
  • Identify any risks, and work with country teams and finance to develop mitigation plans
  • Work with Finance to develop and finalize donor financial reports. Manage all related reporting timelines
  • Prep relevant individuals for program review, or report on financial status during program review

Myanmar project

  • Manage consultants coordinating Rare’s efforts in Myanmar, ensuring they have all the resources and support they need and that their deliverables are reviewed and payments are issued in a timely manner
  • Support the development of a country strategy for Myanmar as well as ongoing fundraising efforts to expand Rare’s work there
  • Oversee work and budget for Myanmar work, and develop reports for donors
  • Produce ad hoc updates and communication materials on work in Myanmar


  • Develop and execute internal communications plan to support and increase knowledge sharing between the Fish Forever team and other departments at Rare
  • Provide support to priority communications projects (e.g., Board of Trustees, Executive team, and donor presentations, etc.), including regular drafting, editing, and proofing Fish Forever communications and presentations
  • Support the Senior Director in scheduling, prepping and conducting monthly All Staff meetings
  • Serve as a point person for programmatic information related to Fish Forever, or ad hoc donor questions


  • Facilitate effective coordination between Program, Finance and Development teams in the US and other geographies on all grant management matters
  • Any other duties as assigned

Experience and Education:

  • Master’s (or equivalent) degree in public/business administration, project management, international development or a related field
  • A minimum of 3-5 years of relevant work experience required
  • Experience working with international NGOs desirable
  • Experience working in Asia desirable
  • Familiar working with funding organizations such as foundations, multi-lateral organizations and government agencies. Experience managing multiple restricted grants desirable
  • Strong project management experience required
  • Demonstrated ability to learn and use financial systems and implement administrative policies
  • Demonstrated organizational skills and attention to detail
  • Ability to perform complex tasks and experience prioritizing competing requests
  • Strong interpersonal and communication skills and ability to work effectively with a wide range of constituencies in a diverse and global community
  • Ability to work flexible hours in order to accommodate virtual, international meetings
  • Ability to communicate effectively, both orally and in writing
  • Collaborative work ethic and high degree of independence and initiative required
  • Ability to make administrative/procedural decisions and judgments
  • Knowledge of global conservation funding sources preferred
  • Fluency in English required. Fluency in Spanish or Bahasa Indonesia, a plus.
  • Ability to travel to country project sites


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