Program Manager Mozambique

Heartland Alliance International, Seattle, United States

Skill Required:, HR and AdminProject/ Programme Management
Preferred Experience: 
3 to 10 Years
Closing Date for Applications: 
21st January, 2017

Job Description

HAI is an independent 501c (3) non-profit organization that also functions as a center of the University of Washington’s Department of Global Health. Because of its 501c (3) status, funding comes directly to HAI from donors such as NIH, USAID, the Australian Government, CDC, the Doris Duke Charitable Foundation, and others. Substantial funds are routed through the UW resulting in HAI having both UW funded staff positions and those that are independent and internationally funded directly by HAI.

HAI is a mission driven organization with a social justice orientation. Our mission is to promote policies and support programs that strengthen government primary health care and foster social, economic, and health equity for all. Our vision is a just world that promotes health and well-being, including universal access to quality health care.

HAI staff are responsible for managing global field operations in 3 countries including Mozambique, Timor- Leste, and Cote d’Ivoire. Field operations are staffed by approximately 135 HAI staff working in these countries. As an independent non-profit organization, HAI operates its own in-house human resources department, accounting department, and grants and budget management staff all of whom work both with, and independently from the University of Washington system.

HAI has an outstanding opportunity for a full-time Program Operations Specialist. This position is a lead role providing support to HAI Seattle’s Director of Mozambique programs for health program design and grant administration. The successful candidate will have demonstrated knowledge developing grant applications, logic models and M&E plans, grant reporting, developing project-related communication materials, and working across a diverse team of collaborators

This position reports directly to the Director of Mozambique Programs and oversees all programmatic, grant and HR activities under the direction of the Director Mozambique Programs. The position is ultimately responsible for the effective management of everyday program and grants activities in the Mozambique portfolio. The position helps coordinate Seattle program and administrative team resources with the Mozambique-based team. This includes working closely with HAI's Country Director, the Director of Administration and Finance, as well as other program managers in Mozambique. In Seattle, this position works closely with the Deputy Director, Senior Grants Manager, the Financial Accounting Lead, and the Director HR to ensure that program activities are effectively supported. Under the direction of the Director of Mozambique Programs, this position will also coordinate the acquisition of additional grant funding.

Research and Program Design & Grant Administration:

  1. Work with the Director of Mozambique (MZ) Programs at HQ and MZ Country staff in developing annual work plans, including identifying deliverables, tasks, accountabilities, and results indicators, and establishing mechanisms to assure efficient work plan implementation.
  2. Lead the weekly MZ program meeting at HQ, including setting the agenda, providing technical input, moving the team through the agenda, and keeping a record of decisions and action items from the weekly meeting.
  3. Report at the weekly staff meeting on Mozambique activities.
  4. Coordinate the weekly MZ research meeting, including setting the agenda, providing technical input, moving the team through the agenda, and keeping a record of decisions and action items from the weekly meeting.
  5. Work with the Director of MZ Programs at HQ and the Mozambique program team to identify research opportunities and cultivate student engagement with these opportunities.
  6. Provide support to the Director of Mozambique Programs at HQ with study management of ongoing research projects.
  7. Lead the development and implementation of selected projects under the guidance of the Director of MZ Programs at HQ. Work with additional study leadership as needed.
  8. Collaborate with technical staff to identify in-country technical assistance needs and assure a response to these needs.
  9. Represent HAI in meetings with external organizations, as needed.
  10. Provide input on development of and subsequent monitoring of HQ-based consulting agreements including well-defined scope of work, deliverables, and compensation terms.
  11. Assist with recruitment and hiring of in-country staff positions, including development of job descriptions, interview questions, and screening tools, as needed.

    Monitoring & Evaluation:

  12. Develop logic models and monitoring and evaluation plans, helping clarify objectives and process and outcome indicators with support from PIs and or Director of MZ Programs.

  13. Manage information, operational work planning and communication using the project management tools.

  14. In collaboration with the MZ Country Office and PIs, develop, track and report on program progress, outputs, and outcomes consistent with adopted logic models and indicators. Ensure reporting through regular reports from field program managers.

    Reporting & Knowledge Sharing:

  15. Prepare periodic progress reports to funders, and lead HQ-based reporting to donors, documenting activities, justifying spending, and communicating results. Support MZ Country Office staff in completing reports submitted to in-country donors.

  16. Develop and deliver reports and presentations effectively conveying best practices and novel methodologies.

  17. Contribute to the documentation and knowledge sharing of program results through articles, conference posters, web postings, and presentations.

  18. Orient, coach, and mentor less-experienced professional staff in technical areas.

    Budget & Financial Management:

  19. Work with MZ team members to lead the development of the annual MZ Country Office budget.

  20. Provide guidance, mentoring, and support to MZ Country Office staff in developing budgets, and resolve budget and financial management issues.

  21. Work closely with the Senior grants manager to analyze monthly revenue and expense reports against budget projections, keeping MZ Country Office staff and team members apprised of the implications of the program’s financial status on program activities.

  22. Advise and collaborate with team members in revising project plans and program activities to align with emerging budgetary, cash flow, and funding realities


If you know someone who may be a good fit for this role, kindly guide them to:

· The HAI website.

· Interested candidate will be directed to the UW hires website

· or they can apply through the uwhires website and apply for Requisition number (Req #) 140826.

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