Program Manager: TB/HIV Information System Integration

Palladium International , Pretoria, South Africa

Skill Required:, Monitoring and EvaluationProject/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
21st March, 2020

Job Description

Project Overview

Through Translating Data for Implementation (Data.FI) award, Palladium is seeking a Program Manager: TB/HIV Information System Integration, Linkages and Deduplication. This a seconded position to the South African National Department of Health, based in Pretoria.

Data.FI is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). Data.FI partners with PEPFAR programs to accelerate and sustain access to high-quality data to expedite HIV epidemic control and maintenance. Data.FI supports host country governments to enhance existing health information systems (HIS) and conduct in-depth analysis of HIV epidemiologic and program data to inform management responses to gaps in HIV and AIDS programming and sustain impact by supporting local partner transition.

In South Africa, Data.FI is supporting the National Department of Health (NDoH) to strengthen the national health information system, providing support to Tier.Net and the continued development of a national data warehouse solution. Data.FI also extends NDOH capacity to support national HIV policy implementation through a number of secondee positions.

Position Description

The PM will be work seconded to the NDOH to work as part of the TB/HIV Integration project support unit (PSU). This cross-cutting role supports the NDOH HIV, TB and M&E clusters. The PM will project manage the project team, coordinate the TIER Implementation Associates (TIA) and oversee project deliverables in line with the targets. Program management will include assistance with developing and rolling-out trainings to ensure effect implementation of the integrated information system.

Working as part of a team, the PM will support the communication of the national strategy to provinces and ensure regular communication is disseminated within the PSU. And, as appropriate, with national managers. This multi-directional flow of information is essential to enable national managers to be responsive to the complex technological and organizational changes comprising the TB/HIV Integration. This includes working within National Units and fostering integration within the eHealth initiatives within the NDOH.

This will include implementing health information systems and coordinating multiple stakeholders to support the national initiative. The PM will be positioned to manage the project plan to ensure trainings are conducted throughout the year, will work with the TIAs to ensure provinces and districts receive sufficient support and mentorship to facilitate understanding of the technical design of the system. The candidate will ensure the 9 provincial implementation teams (PIT) and 52 District Implementation Teams (DIT) understand the requirements of the TB/HIV Information Systems Integration initiative, while assisting with capacitation to ensure that there credible, quality implementation in line with the established targets.

In addition to support of the THIS integration process, the PM will be responsible for two workstreams under the TB/HIV Information Systems Support Activity (THISSA) that are directly related to the expansion of TIER.Net, and the broader TB/HIV information systems. Namely this will include development of a costed operational plan for the expansion of TIER.Net to include a PMTCT module, as well as programme management of the consultant who will operationalize centralization of the TIER.Net data at provincial and national levels.

To support project management, the PM will be expected to keep a keen eye on the implementation monitoring data as well as programme data. This close monitoring of the data flow and submission will seek to pre-empt challenges with weak data quality or late data submissions. The PM will work closely with the PSU to determine appropriate remedial actions and deploy solutions.

The PM should be willing to take on routine tasks such as data entry and be capable of engaging in high-level strategic discussions with a multi-cultural, multidisciplinary set of actors. The PM must be a self-starter and have outstanding problem-solving, organizational, and communication skills. They must be able to work independently and be able to efficiently collaborate with dispersed teams. They must also be able to work with managers who are often off-site or working remotely, and as such be comfort with Skype and other forms of electronic communication.

Primary Responsibilities:

  • Responsible for project managing the TB/HIV Integration including updating the project plan and frequently communicating with the PSU to be responsive to project needs and be able to think strategically and holistically to shift course as required
  • Coordinating the TIER Implementation Associates to ensure appropriate support is offered to the provinces and districts
  • Overseeing reporting and implementation of the integrated TB/HIV Information system initiative to preempt challenges and work with the PSU to determine appropriate actions and deploy solutions
  • Utilize analytics to monitor performance and highlight gaps to support NDOH M&E, TB and HIV programmes and work collaboratively within the team to address the gaps
  • Support the preparation of strategic documents to inform NDOH interventions
  • Develop strong working relationships with key stakeholders in government, international partners, donors and NGOs, and ensure maximum coordination of resources and effort
  • Manage staff and ensure that deliverables are completed on time and are of high quality
  • Ensure that annual work plan, and all other quarterly and routine reports are produced and delivered on time
  • Provide all the necessary support to the Government to facilitate national level meetings, strategic document preparation and technical support visits
  • Assist with the development of systems and processes to collect, analyze, and present data on national program performance and efficiency
  • Liaise closely with technical partners in government to monitor and evaluate interventions against objectives and targets
  • Coordinate the execution of all components of the program
  • Help identify new opportunities and good practice both externally and from within
  • Perform other tasks as necessary
  • Prepare complex, accurate and timely budget analyses that are tightly linked to strategic objectives
  • Support senior management in management of donor communication and reporting
  • Perform other tasks as necessary

Reporting requirements

  • The role reports into the South African National Department of Health.
  • The post-holder will have limited reporting requirements into Data.FI/Palladium

Minimum education and experience required

  • Have a tertiary level degree in public health, epidemiology, health informatics, biostatistics or equivalent experience, a minimum of a Bachelors’ degree; Master’s in public/global health, health informatics, or equivalent, preferred
  • Minimum of 5 years proven experience in working with and implementing ART or TB M&E systems with increasing levels of responsibility and experience; Familiarity with the SA government health management information system (the DHIS), preferred
  • Project management experience to lead a team in conceive, plan and execute programs or projects with documented results.
  • Experience using one or more of: TIER.Net, ETR.Net, EDRweb, DHIS;
  • Experience working with government

Key Competencies and professional expertise

  • Have the ability to navigate complex government processes and favourably influence decision-making in a professional and collaborative manner;
  • Ability to work independently and effectively in high-pressure, fast-paced environment and handle multiple tasks simultaneously whilst mentoring a team to perform consistently
  • Ability to multi-task, and adapt to fast-paced and changing environments with a strong commitment to excellence, both internally and externally, and with limited-structural support
  • Provide strong leadership, communication (both written and oral), and organization skills
  • An ideal candidate is highly motivated and a self-starter; proactive self-manager with the ability to build strong professional relationships with a range of stakeholders in a challenging, multi-cultural environment
  • Strong analytical (quantitative and qualitative), problem solving, and communication (written and oral) skills
  • Must be proficient using MS Office (especially Word, Excel, Access and PowerPoint) and conducting internet research is essential; SPSS and SAS, or other statistical software package, knowledge a plus (analytical skills may be tested during recruitment process)
  • Ability to work within budgetary constraints typical in a small foundation
  • Strategically minded, able to think creatively around long-term program objectives and the detailed steps necessary to achieve these goals
  • Excellent organisation, interpersonal, and communication skills in English (written and verbal)
  • Must have driver’s license and own transportation


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