Program Specialist

Pact, United States

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
5 years
Closing Date for Applications: 
15th May, 2021

Job Description

Position Overview

The Program Specialist plays a significant role in operational and administrative support for the Africa Program Operations team and assigned country offices. This position will backstop in-country projects by coordinating timely and comprehensive responses to country teams’ requests and needs. S/he will also coordinate support and collaboration between colleagues in country offices and DC-based departments.

Key Responsibilities

  • Deliver a range management, administrative, and operational support services to empower and enable country offices and programs in achieving project objectives
  • Maintain strong knowledge of project status, operations and working environment in order to proactively facilitate project implementation
  • Support project staff in the development of project reports, work plans, and other project contractual obligations, and ensure timely submission and quality of content
  • Productively partner and collaborate with other Pact departments, including technical programs, opportunity development, grants and contracts, financial planning and analysis, accounting, and human resources to ensure that portfolio-wide support is given when and where necessary, and build strong internal professional relationships with members of these support units
  • Ensure project compliance with donor and Pact’s operational policies and regulations
  • Assist with project start up and close out processes, harmonizing efforts of Pact country and Washington DC offices
  • Support the development of quarterly and annual financial and pipeline plans and work plans alongside country office and supervisor, and monitor performance against plans on a monthly basis
  • Review and collaborate major project deliverables, in line with donor reporting requirements
  • Coordinating meetings, including monthly project calls, quarterly program reviews, portfolio meetings and internal team meetings and organizing timely follow up on action items
  • Ensuring project intellectual capital is properly captured, filed and disseminated
  • Develop functional technical experience and subject matter expertise in at least one core Pact program advancement area as appropriate in supporting their portfolio
  • Perform other duties as assigned by supervisor

Basic Requirements

  • Bachelor’s degree in a field related to Pact’s mission, such as in international development, international relations, regional studies, economics, business, environmental studies or public health and 5 years of experience, or a Master's degree and 3 years of work experience in a related field
  • Ability and willingness to travel
  • Fluency in English

Preferred Qualifications

  • Prior experience managing or supporting programs funded by major international development organizations, especially USAID
  • Prior experience in budget development, budget management, procurement and grant management
  • Familiarity with USAID rules and regulations, specifically 2 CRF 200 and cost principles
  • Demonstrated interest and/or experience working or living aboard in a developing country context


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