Program/Base Manager

Secours Islamique France (SIF) , Peshawar, Pakistan

Skill Required:, HR and AdminProject/ Programme Management
Preferred Experience: 
1 to 3 Years
Email for CV Submission: 
Closing Date for Applications: 
31st January, 2017

Job Description


 Provide overall leadership and oversight to program and operations of all the projects and staff implemented in area of responsibility.  Lead program development, through conceptualization, design, proposal and program initiation;  Strong coordination with Country Program Coordinator and HOM regarding Fundraising and project/proposal development.  Work closely with CPC, & MEAL Coordinator to assure appropriate monitoring and evaluation systems are maintained to increase quality and program appropriateness over time.  Depending on the context and mission needs, develops and implements the base level strategy integrating projects, Seasonal Projects in collaboration with the respective project managers and technical coordinator(s).  Ensure program assessments are conducted timely in accordance with donor/SIF specific requirements and make sure information are analyzed and shared with all stakeholders; and appropriate actions are effected by program technical staff in collaboration with clients, and partners  Provide training, coaching, on job training and workshop facilitation to field staff and planning, and basic financial education  Monitor each level and step of implementation to ensure the relevance of the action delivered to the beneficiaries and the quality of the program in respect to SIF requirements  Coordinate with the key relevant stakeholders for linkage development for sustainability of project clients  Coordinate with security agencies to ensure safe and secure working environment in the office and field level  Coordinate with and represent SIF at provincial clusters/working groups  Liaise with donor and comply with the requirement  Get Project NOC from the concerned departments of Government.  Ensure all program related issues are brought to the relevant internal and external stakeholders in right time.


 Responsible for submitting the final version of project and other periodical reports to the country office for subsequent submission to the Donors and HQ  Ensure proper daily/weekly/monthly reporting according to the schedule defined SIF guidelines.  Develop and document new program strategy and approach in the changing context for pilot implementation when needed
Representation  Represents the organization at the base level including general meetings with donors, humanitarian actors, local authorities, protocol meetings, security meetings, as well as sector program meetings.  Coordinate and develop strong networking & coordination and working relationship with the key stakeholders, specifically aligned with the program and security.  Participate in the all relevant provincial and district level clusters and working groups and represent the overall/need based contribution of organisation for networking and coordination. Administration/Finance:
 Budget holder of the programs implemented in the area of responsibility  Ensures the proper management of finances on the bases including planning, authorization of expenses, budget follow ups, reviewing and reporting.  Ensure the financial decisions at base level provide the best value for money.  Ensure the cash flow is uninterrupted with timely cash requests and cash forecasting in coordination with the Admin/Finance officer and the country office.

Human Resources:

 Ensures the management of Human Resources in accordance with the SIF guidelines and the legal requirements  Participates to the recruitment of human resources in the project upon guidance of the Admin Manager and the Head of Mission ;  Manages the teams of the project, briefing, planning, follow up of the performance, initiates disciplinary procedures if needed with the support of the HR Manager.  Evaluates the performance of his/her team on a regular basis.  Participates or /and organizes workshops and training in order to assure the development of the human resources of the team.  Organize and solve team conflicts and ensure good working conditions Logistics/Procurement:-

 Ensure that Basic standard logistic Protocols are well implemented at base level by senior logistics officer.  Overseeing the logistics in the base level ensuring the proper set up / rehabilitation / running of base premises (office / guest house), the functioning of supply chain.  Oversee procurement planning, purchasing of goods and services, their transport and storage maintenance and management of the fleet and equipment, Security Management:-
 Security focal person for the base.  Security Management at base level including threat assessment, constant monitoring of security situation, collection of security related information from the region and sharing with country office security focal person by proposing security protective measures.  Ensure that minimum security operating standard are put in place, respected by SIF team and identified gaps & needs to ensure the safety and security of the staff working in the field.
Competencies:  Commitment to the values of SIF  work autonomously, effectively managing workload without continual guidance  Ability to analyse situations and take corrective actions  Excellent communication and drafting skills  Proven ability to work creatively and independently both in the field and in the office;  Being a strong team player and adept at creating a strong team spirit  Having strong skill of planning, organizing, prioritizations of task, and anticipation.
Position Requirements:  Experience: Minimum 2-4 years work experience in the similar position in an international organization  Qualification: Master’s Degree (with excellent past performance and experience, even Bachelor’s degree will be considered)

Please submit your application (CV & cover letter) at the attention of: by no later than January 31, 2017. Please clearly mention “Program/Base Manager - Peshawar” in the subject line.National Position

SIF - Pakistan is an equal opportunity provider. Women are encouraged to apply. Only short listed candidates will be contacted

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