UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The Strategy, Planning, Resources and Effectiveness Division (SPRED) of UN Women was established in late 2019 as a part of the change management process in UN Women HQ. The division is to integrate corporate strategy, resources and performance measurement to improve decision-making in order to manage for results while increasing transparency and accountability to its Governing Bodies and Stakeholders. Specifically, the Division will formulate corporate strategies aligned to the corporate objectives, ensure internal controls and risk management are fully in place, and that resources from all sources to budget plans and the organization priorities. Additionally, the Division will monitor and report on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the Corporate Strategic Plan and Strategic Framework. The decisions will ensure coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management and governing bodies as necessary. The Strategy, Planning, Resources and Effectiveness Division will help strengthen UN Women, improve services to the field by defining a clear set of priorities with aligned resources, ownership, accountability and oversight. It will also provide arm’s length analysis of the performance of the organization.
The Strategic Planning Unit (SPU) in SPRED focuses on assisting UN Women and partners to achieve higher quality development results through an integrated approach that links strategic planning and Results-Based Management (RBM) with more effective and new ways of working. The SPU is the custodian of RBM as well as field and HQ level strategic planning and results-based reporting in UN Women. The SPU provides quality assurance on strategic planning and results reporting exercises at the corporate and field levels. It takes a collaborative approach to strategic planning and programmatic learning, creating space for innovation and enabling UN Women and its partners to be more effective, knowledge and data-driven, and driving higher quality UN Women programming. It is also charged with engagement on all planning inter-agency initiatives. SPU is also the leading unit as business owner for UN Women results management systems to support strategic planning and results-based monitoring and reporting processes as well as data aggregation and analysis to communicate on results with stakeholders.
Under the direct supervision of Chief in SPU and second reporting line to the Programme Specialist – Strategic Planning, the Programme Analyst will assist and support SPU’s work in the areas of RBM capacity development and knowledge management, results communication, tracking of relevant recommendations and management responses from evaluations and audits, supporting planning work of SPU and SPRED.
Duties and Responsibilities:
Provide technical and coordination support to Results-based Management (RBM) capacity development, and knowledge management and communication to support strategic planning, monitoring and reporting:
Provide technical inputs to the development and revision, and coordinate the roll-out of training materials and tools, including RBM e-learning, to further strengthen corporate capacity on RBM and its use to strategic planning, monitoring and reporting processes;
Support the cross-regional exchange, learning and peer-to-peer support mechanism on RBM across the organization in relation to strategic planning, monitoring and reporting;
Maintain the RBM community of practice within UN Women by collecting, analyzing, summarizing and sharing good/promising practices and lessons learned on RBM across the organization;
Manage the SPU RBM sections of UN Women Intranet, with regular update on RBM resources;
Provide technical contributions to RBM community of practice and joint initiatives at the inter-agency level, including those with the UN Strategic Planning Network;
Coordinate the organization of RBM-related training, webinars, and working sessions for field offices and HQ;
Provide RBM-related technical support and guidance to field offices and HQ, upon request, to support the RBM capacity development efforts, in relation to strategic planning, monitoring and reporting;
Contribute to project development and appraisal mechanim, upon request, by providing RBM-related technical inputs for development and revision of guidance and tools to ensure the minimum standard of RBM and alignment with Strategic Notes and Strategic Plan;
Contribute to development and roll-out of procedure documents on strategic planning, monitoring and reporting from a RBM perspective.
Provide technical and coordination support for strengthening communication on UN Women’s work and results in line with UN Women’s Strategic Plan and Strategic Notes:
Provide technical inputs to the development and roll-out of key products to communicate on Strategic Notes and Strategic Plan;
Coordinate and collaborate with th field and HQ on joint initiatives on results communication;
Support the internal and external communication on UN Women’s Strategic Plan Mid-Term Review processes and its outcomes.
Provide technical and coordination support for tracking and use of evaluation and audit recommendations that are related to the areas of RBM, strategic planning, monitoring and reporting:
Monitor the status of the management responses that are under the responsibility of SPU, and coordinate within SPU as well as with evaluation and audit offices;
Analyze, summarize and share key relevant recommendations and lessons from corporate evaluations and audits to feed into revision of relevant PPGs, strategic planning exercises at the HQ and field levels (e.g. Strategic Plan, Strategic Notes and work planning) and to contribute to overall knowledge sharing and learning in the areas of RBM, strategic planning, monitoring and reporting;
Ensure the key relevant recommendations and management responses from audits and evaluations are addressed in relevant PPGs that are led by SPRED/SPU, and key relevant information are shared with RBM community of practice in a timely manner.
Provide coordination and technical support to planning, monitoring and reporting exercises of SPU and SPRED:
Serve as the main focal point for work plan in SPU at the techchnical level to coordinate and work with colleagues in SPU to draft and finalize work plans of SPU in relevant systems, ensuring that the unit work plan is developed jointly within the SPU in line with SPRED Strategic Note, and meets the requirements and standard specified in work plan guidance;
Coordinate with colleagues in SPU to ensure that monitoirng and reporting expercises for the unit work plan are completed in a timely manner with inputs from all the relevant colleagues, including ensuring the the relevant data entry in systems as well as organizing mid-year and annual review meetings on SPU workplan;
Provide technical inputs and coordinationsupport to contribute to annual reporting exercise on SPRED Strategic Note 2022-2025 by serving as the main focal point from SPU at the techcnial level to work with SPRED Directorate and other units in the division.
Provide any other support similar or related to the functional area as requested by the supervisor.
Required Skills and Experience:
Education:
Advanced University Degree (at least a master’s degree) in development-related disciplines, Social Sciences, Political Science, Development Studies, Public Administration, Gender, or other related fields;
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
At least 2 years of relevant experience in international development including gender, specifically in the areas of RBM, strategic planning, monitoring and/or reporting at the HQ and/or field levels;
Experience in programming and programme/project management is required;
Experience in development and revision of business processes for programme/project management is an asset;
Experience in working with development institutions and/or organizations (e.g. UN agencies, multilateral/bilateral development institutions, NGOs, CSOs, etc.) is an asset;
Experience in knowledge management in the context of international development, such as collecting, analyzing and sharing knowledge, in results-based management is an asset.
Language Requirements:
Fluency in English, both oral and written, is required;
Proficiency in other UN languages is an advantage.
