UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.
UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.
Reporting to the WPS or the EVAW Programme Manager, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information. Duties and Responsibilities:
Provide advanced administrative and logistical support to the formulation and management of programmes:
Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers;
Provide advanced administrative support to the financial management of the Programme Unit:
Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Maintain internal expenditures control system; post transactions in Quantum;
Create requisitions in Quantum for development projects; register good receipts in Quantum;
Prepare and follow up of cost-recovery bills in Quantum;
Provide advanced administrative support to the Programme Unit:
Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Liaise with high level officials on administrative issues;
Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
Provide guidance and training to UNVs;
Provide administrative support to Resource Mobilization:
Prepare cost-sharing and other agreements; follow up on contributions within the ACO resource mobilization efforts;
Facilitation of knowledge building and knowledge sharing:
Support synthesis of lessons learnt and best practices related to programme management and finance;
Coordinate the organization of training for the office staff and partners on programme and operations related issues;
Key Performance Indicators;
Timely and accurate support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely recording of overall programme unit finances;
Timely and accurate tracking of data for ACO management and donor purposes;
Quality maintenance of internal systems;
Quality background and presentation materials;
Required Skills and Experience:
Education and certification:
Completion of secondary education required.
Bachelor’s degree in Business or Public Administration is an asset.
Experiance:
At least 7 years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of QUANTUM is an asset;
Experience in supporting a team;
Language and Requirments;
Fluency in English and Dari and/or Pashto is required;
Working knowledge in another official UN language is an asset;
