UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women, men and diverse genders as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
All human development and human rights issues involve gender dimensions. UN Women globally focuses on key priority areas that are fundamental to women’s equality, and that can unlock progress across the board. UN Women’s priority areas include increasing women’s leadership and participation in political spaces, ending violence against women, enhancing women’s economic empowerment, engaging in all aspects of women peace and security processes, making gender equality central to national planning and budgeting through Gender Responsive Budgeting (GRB) and advancing gender in intergovernmental processes.
UN Women’s work on Gender Responsive Budgeting (GRB) or Gender Budgeting (GB) involves ensuring that national planning, budgeting, monitoring and evaluation processes incorporate a gender perspective. UN Women’s GRB programmes at the regional and country level have made significant contribution towards this by building political support, developing technical resources and capacities, generating good practices for improving women's access to services and increasing accountability for Gender Equality and Women’s empowerment (GEWE). At the forefront of global, regional and local advocacy for application of GRB, UN Women has built partnerships with diverse government, inter-governmental and non-governmental partners to further efforts and demonstrate GRB’s relevance to sustainable development, aid effectiveness, public sector reform and financing for development.
UN Women’s India Country Office, based in New Delhi is implementing a project with the objective of strengthening institutional mechanisms for GRB resulting in an increase of gender perspective in budgets, improved availability of data, and tracking of progress on gender equality initiatives across ministries and select states/UTs. It will aim to create a conducive policy environment and enhance institutional capacities on gender budgeting at the national and State/UT level. It will identify strategies and operational approaches to strengthen on-going efforts in the area of GRB. Insights generated from this project will enable key stakeholders at the national and state level to accelerate their efforts to ensure that women’s priorities are adequately reflected in national and state budgeting processes, and to make concrete changes for adequate resource allocation towards women’s priorities.
UN Women through this programme will work with national ministries including Ministry of Women and Child Development (MWCD), Ministry of Finance and line ministries to deepen anchoring of GB across union ministries and sectors. It will create and strengthen institutional mechanisms for GRB and institute methodological changes in Planning-Budgeting and Auditing (PBA) systems for enabling gender responsive actions. The project will aim to enhance capacities of government officials and other stakeholders to implement the gender responsive PBA measures, and leverage technology to advance gender budgeting including through and e-governance tool.
Within this context, UN Women seeks the services of a Programme Assistant – GRB in New Delhi. Reporting to the Team Lead and GRB Expert, UN Women to support smooth management including implementation, monitoring and evaluations of the project.
Duties and Responsibilities
Under the overall guidance and supervision of Team Lead and GRB Expert, the Programme Assistant – GRB will work with the Programme/ Project team to ensure that the project produces the results in the State to the required standards of quality and within the given time and cost specifications. The Programme Assistant will have the following tasks:
Provide administrative and logistical support to the formulation and management of the Programme/Project:
Provide administrative support in the preparation of project work plans, budgets, and proposals on project implementation arrangements;
Provide technical guidance to the Project team and executing agencies on routine delivery and reporting of project supported activities and finances;
Prepare information for the audit of the project and support implementation of audit recommendations;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Provide administrative support to the financial management of the Programme/Project:
Create projects in ATLAS, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide support in monitoring budget preparation and the finances of projects/projects; including the finalization of FACE forms/Financial reporting forms;
Review financial reports; prepare non-PO vouchers for development project;
Process payment for team and consultants;
Maintain internal expenditures control system;
Create requisitions in ATLAS for development projects; register good receipts in ATLAS;
Assist in the preparation and follow up of cost-recovery bills in ATLAS.
Provide administrative support to the Programme/Project:
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Project Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Assist in procurement and logistics arrangements for organizing of workshops, training programs etc.
Consolidation of project reports for UN Women periodic reporting and uploading in DAMS.
Provide administrative support to Resource Mobilization to the Project:
Prepare cost-sharing and other agreements; follow up on contributions within the project/donor for timely receipt of fund
Organize, compile and process information from/for donor/s, Project team, and project team, as inputs to various databases and documents.
Facilitate knowledge building and knowledge sharing to the Programme/Project:
Provide administrative support synthesis of lessons learnt and best practices related to project management and finance;
Provide administrative support to the organization of training for the office staff and partners on project and operations related issues;
Provide post training support by analysing pre and post training questionnaires, analyse data preparing training reports.
Any other tasks assigned by the Supervisor
Key Performance Indicators:
Timely and accurate administrative and logistical support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely and accurate tracking of data for CO management and donor purposes;
Quality maintenance of internal systems and files;
Quality and timely support to programme team.
Required Skills and Experience
Education:
Minimum Bachelor’s degree in Business or Public Administration.
Master’s Degree or equivalent in Social Sciences/Economics/Social Work /Gender Studies/Public Administration/Policy or related fields is an asset.
Experience:
Minimum 3 years of experience at the national/state level working with development projects preferably on Gender Responsive Governance, Gender Equality and Women Empowerment; with hands-on experience of design, implementation and monitoring/evaluation of projects.
Experience of working with national/ state governments; particularly on GRB is required.
Experience of undertaking budgetary/ policy analysis and capacity building of government officials is desirable.
