The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Main Purpose
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the office’s programme and projects.
Supervision Received/Exercised
The Programme Assistant reports to one or more professional staff and receives guidance from a higher graded Office Assistant. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results
Collect and compile data on programme/project activities to support reporting on programme/project delivery.
Provide information on programme/project expenditures and status of programme/project budget.
Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
Perform other duties as required.
Impact Of Work
The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
Candidates Will Be Assessed Against The Following
Minimum Requirements
Education: Secondary School Education.
Experience: Three years of relevant experience in financial and/or administrative support work.
Languages: Working knowledge (proficient - level C) of English.
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.
