UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
The Division of Data, Analytics, Planning and Monitoring (DAPM) was established in 2019 to drive decision making and organizational learning, improve effectiveness and achievement of results of UNICEF and its partners to realize the rights and improve the life of every child. DAPM promotes the use of data and monitoring to achieve transformative impact on lives of children.
The Division is responsible for driving, shaping and guiding UNICEF’s evidence-informed analysis, strategic planning, programme monitoring and organizational performance management. As such, DAPM enables the organization to deliver on results in a more coherent manner, based on agile and contextualized programming process, and on data, evidence, and analysis, as well as the application of human-rights based and results-based management approaches.
Within DAPM, the Data & Analytics Team (DAT) is the global go-to for data on children. It leads the collection, validation, analysis, use and communication of the most statistically sound, internationally comparable data on the situation of children and women around the world. For this purpose, both traditional and innovative data and analysis – including administrative and household survey data as well as geospatial analysis, big data and machine learning – are used. DAT upholds the quality, integrity and organization of these data and makes them accessible as a global public good on the data.unicef.org website.
DAT provides leadership, strategic and normative guidance and technical support to generate data and evidence on children. The team works together with other teams within UNICEF as well as partner organizations, to support statistical systems strengthening at the country level. DAT is also fostering a data-driven transformation in how UNICEF works internally and together with partners that includes positioning UNICEF as a leader on data for children, protecting children through governance of data and building an organization-wide culture of data.
How can you make a difference?
Under the general supervision of the supervisor, you will be expected to provide dedicated budgetary and administrative support to the D&A Section.
Monitoring and tracking budgets in VISION focusing on achieving the following results:
Maintenance and update of Data Team SharePoint collaboration site - a customized system (series of tools) developed to monitor D&A’s budgets, grants, contracts, including LTAs.
Monitor various PBAs: monitor the overall commitments, expenditures of funds in accordance with the budget allotments and weekly reports on available balance with particular attention to new charges/expenditures incurred. Take necessary actions to ensure optimum use of funds. Prepare budget transfer requests, reversals etc.
Generate various budget reports from VISION as required.
Support the preparation of financial reports for donors in consultation with the supervisor. Advise and assist in the preparation of budget estimates for specific projects and activities.
Strengthen systems and capacity in the area of contractual work:
Provide support in issuing LTAs, SSAs, PCAs, SSFAs, etc. Prepares HACT/FACE/ICE, reversals forms.
Develop/strengthen capacity in the use of systems (series of tools) to track contracts such as LTAs, SSAs etc.
Provide guidance with step by step on key processes for use in VISION and InSight and on rules for issuing contracts, reversals of payments.
Monitor various contracts and LTAs.
Maintenance and updating of system (and related tools) for initiating and monitoring Grants:
Maintenance of a system that tracks all OOR grants received and in particular the grant expiry dates and donor report due dates.
Provide support with draft of allocation memos, grant extension requests in VISION, donor report submission, donor agreements.
Develop and implement an electronic filing system for all relevant materials related to grants for the Data Team
Take necessary actions to ensure there is follow-up on funds/materials missing from grants including drafting allocation memos etc.
HR management and payroll support
Maintain a tracking system with HR related information and cost distribution for the Section.
Prepares Funding Certificates for new positions and ensures Data Team posts have the correct funding source.
Other duties:
Responsible for providing efficient and timely budgetary reports as requested.
Providing support to develop contracts and organizing of meetings.
Training of other staff on tools/modules etc. that include VISION.
To qualify as an advocate for every child you will have…
Completion of secondary education.
Passing the GGST Exam (Global General Service Test) or UN ASAT in English is required.
A minimum of 5 (five) years of relevant experience in administrative, accounting, financial or budget work
Strong knowledge and skills in using corporate financial systems as well as standard office computer applications.
Experience in preparing, maintaining and monitoring project budget plans and expenditures; commitments, expenditures, and liquidation of funds;
Experience and knowledge in generating and extracting data from VISION (on usage of Budget; grants management, accounting reports, statistics, etc.) is required;
Familiarity with SharePoint an asset;
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
