Programme Assistant

Food and Agriculture Organization

Rome, Italy

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised:

The Programme Assistant reports to the Programme Officer/Team Leader, Office of Director, PST. 'He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships:

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results:

  • •    Collect and compile data on programme/project activities to support reporting on programme/project delivery.
  • •    Provide information on programme/project expenditures and status of programme/project budget.
  • •    Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
  • •    Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
  • •    Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
  • •    Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
  • •    Perform other duties as required.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:


  • Secondary School Education.


  • Three years of relevant experience in financial and/or administrative support work.


  • Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish).

IT Skills:

  • Good knowledge of the MS Office applications, Internet and office technology equipment.