The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
Supervision Received/Exercised:
The Programme Assistant reports to the Programme Officer/Team Leader, Office of Director, PST. 'He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships:
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results:
• Collect and compile data on programme/project activities to support reporting on programme/project delivery.
• Provide information on programme/project expenditures and status of programme/project budget.
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
• Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.
Experience:
Three years of relevant experience in financial and/or administrative support work.
Languages:
Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish).
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
