PURPOSE OF THE ROLE

Under the overall mentorship of the Head of M&E and direct supervision of the Senior Programme Associate, the Programme Assistant for M&E will primary be responsible for the management of output-level results for WFP’s project interventions. In addition, the Programme Assistant will serve as the focal point for registering complaints/feedback as part of WFP’s Complaint Feedback and Response (CFR) mechanisms. This is an entry-level M&E role for which WFP is seeking someone to conduct data entry, data management, and report checking.

KEY ACCOUNTABILITIES (not all-inclusive)

• Serve as the M&E Lilongwe-based focal point by ensuring that all complaints/queries received from beneficiaries and communities are logged within WFP’s CFR platform in-line with WFP’s Standard Operating Procedures (SOPs)
• Handle the WFP Malawi Country Office’s database, ensuring that it aligns to the tools being used for output and outcome-level data collection
• Ensure the timely data entry of all activity output-level data in WFP Malawi’s databases
• Lead on reviews of output-level data, ensuring that it is prepared in a timely and adequate manner in terms of aggregation and quality
• Ensure that all electronic and physical output reports are maintained and safeguarded for annual audit processes
• Guide and support all relevant WFP Cooperating Partners (CPs) and Government counterparts on the appropriate use of Monitoring and Evaluation Database when applicable
• Consolidate the output submission forms from the field and provide weekly updates on submission status
• Follow up and check the quality of the data collected or submitted by the field teams and WFP Cooperating Partners before entry in the databases
• Maintain electronic and physical filing of submitted reports
• Consolidate the overall monthly data entry status of output reports
• Any other task as may be assigned by the supervisor

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

STANDARD MINIMUM QUALIFICATIONS

Education

• Completion of secondary school education. A post-secondary certificate in the related
• Functional area is desirable. Completion of niche training in quantitative analysis and data management is an added advantage.

Experience

• 3 or more years’ shown experience in data entry, data management, or other M&E-relevant activities

Knowledge & Skills

• Knowledge and skills in Excel, Google Sheets, ODK, and/or SPSS. Good attention to detail.

Languages:

• Proficiency in both oral and written communication in English. Knowledge of the local language (Chichewa) or UN official language is an added advantage.

Source:https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=14...