The post is located in PSS at FAO headquarters in Rome, Italy, in the New Operational Modalities Unit, which facilitates the efficient and effective delivery of the FAO field programme through new working methodologies such as Operational Partner Implementation Modality (OPIM), Cash Transfers, Vouchers and Grants to beneficiaries. The work of the Unit is strongly field-focused, seeking to provide new or update/adapt policies, procedures, training and tools that maximize the effectiveness of FAO offices implementing projects, in a broad variety of contexts, respond to users' needs and corporate requirements.
Main Purpose:
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
Supervision Received/Exercised:
The Programme Assistant reports to the Senior Programme Officer, PSSN, and receives guidance from other Divisional Assistants. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships:
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results:
Collect and compile data on programme/project activities to support reporting on programme/project delivery.
Provide information on programme/project expenditures and status of programme/project budget.
Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries.
Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments and procurement.
Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.
Experience:
Three years of relevant experience in financial and/or administrative support work.
Languages:
Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
