Thinking of a Career in Emergency Management?
- BY Nicole Pelette
II. Organizational Context
Within the Regional Programme for the Arab States to Prevent and Combat
Crime, Terrorism and Health Threats and Strengthen Criminal Justice
Systems in Line with International Human Rights Standards (2016-2021),
UNODC is implementing a project on “EGYX49: Supporting Measures to
Combat Corruption and Money Laundering and to Foster Asset Recovery in
Egypt” to be managed by the UNODC Regional Office for Middle East and
North Africa (ROMENA).
Under the overall guidance of ROMENA Regional Representative, and the
direct supervision of the National Project Officer as first reporting
officer and the Head of the Programme Coordination and Analysis Unit as
second reporting officer, the Programme Assistant shall provide
programme support services ensuring high quality, accuracy and
consistency of work.
The Programme Assistant works in close collaboration with ROMENA staff
in Cairo, the UNODC Programme Offices in the MENA region and UNODC
Headquarters as required to exchange information and support programme
III. Functions / Key Results Expected
Summary of Key Functions:
The incumbent will assist in the provision of technical and
administrative services related to programme implementation in the MENA
region, primarily those related to anti-corruption. The incumbent will
carry-out the following general tasks:
Contribute to the implementation of UNODC technical assistance
activities on antic-corruption in Egypt and in other MENA countries as
required, by undertaking administrative support activities and other
assigned tasks; and
Work in close collaboration with UNODC staff both in Cairo and in the
Programme Officces to coordinate activities and to ensure consistent
service delivery, as well as to assist the anti-corruption team and,
when required, other Project Coordinators and Programme Associates
monitoring a range of administrative matters, including financial flows,
expenditures and other budgets/financial reports.
The incumbent will fulfil the functions of Programme Assistant to
anti-corruption activities and initiatives implemented by ROMENA, as
well as to other projects as required, and will assist in the provision
of technical and administrative services related to programme
implementation in the region. More specifically, the incumbent will
fulfil the following tasks
Assist the National Project Officer in the timely preparation of relevant papers and documents for the project's activities;
Administer the online UNODC eLearning modules on anti-corruption;
Be in charge of all administrative matters related to the organization
of meetings, seminars, workshops and conferences, including securing
and arranging meeting venues, arranging participants’ travel, and other
Provide support to projects on aspects related to expenditures and the
preparation of payment requests on UNODC system (Umoja);
Contribute to developing a filing system for projects, and maintain filing accordingly;
Assist in the timely preparation of relevant papers and documents for
meetings, seminars, workshops and conferences, and in the finalization
of related reports;
Undertake administrative action related to the procurement of
equipment and services including preparation of payment requests, and
monitoring and follow-up on such requests;
Liaise with UNDP Country Offices on administrative and financial matters;
Prepare any document needed for consultants’ contract and follow up on
payment requests of their fees as per their terms of reference;
Perform other duties, including drafting of correspondence,
contributing to project documents, sending out faxes, scheduling
appointments for missions, etc.;
Prepare informal translations and act as interpreter when required;
Assist in producing brochures and other documentation for UNODC;
Compile lessons learnt and best practices as they arise for further distribution among the anti-corruption team;
Perform duties as requested. IV. Impact of Results
Smooth implementation of UNODC activities on programme.
V. Competencies and Critical Success Factors
Professionalism: Good knowledge of the mandates, priorities and
operational modalities of UNODC, especially in the area of
anti-corruption. Good analytical and problem solving skills, including
ability to identify and contribute to the solution of problems/issues;
sound judgment and political sensibility.
Teamwork: Good interpersonal skills and ability to establish and
maintain effective partnership and working relations in a
multi-cultural, multi-ethnic environment with sensitivity and respect
for diversity and gender.
Planning and Organizing: Develops clear goals that are consistent with
agreed strategies; identifies priority activities and assignments;
adjusts priorities as required; allocates appropriate amount of time and
resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as
necessary; uses time efficiently;
Communications: Speaks and writes clearly and effectively; listens to
others, correctly interprets messages from others and responds
appropriately; asks questions to clarify, and exhibits interest in
having two-way communication; tailors language, tone, style and format
to match the audience; demonstrates openness in sharing information and
keeping people informed;
Creativity: Actively seeks to improve programmes or services; offers new
and different options to solve problems or meet client needs; promotes
and persuades others to consider new ideas; takes calculated risks on
new and unusual ideas; thinks “outside the box”; takes an interest in
new ideas and new ways of doing things; is not bound by current thinking
or traditional approaches.
VI. Recruitment Qualifications
Education and Experience:
University degree in Business, Law, Public Administration, Project Management or related field
2 years of progressively responsible administrative or programme
experience is required at the national or international level.
Work experience with the United Nations or similar international organisations is desirable.
Work experience with the Umoja financial management system is desirable.
Other desirable skills:
Experience in the use of computers and office software packages (MS
Word, Excel, etc) and advance knowledge of spreadsheet and database
packages; experience in handling web-based management systems.
Excellent written and oral English and Arabic languages.
How to apply:
Interested candidates should submit their duly filled P.11 form* and a
cover letter explaining why they think they are the best candidate for
the position to firstname.lastname@example.org by close of business Monday, 31 October 2016, writing in the subject line the title of the position.
*P.11 form can be downloaded through: http://www.eg.undp.org/content/dam/egypt/docs/Vacancies/P11form.doc