Programme Assistant

Joint United Nations Programme on

Lilongwe, Malawi

Experience: 5 to 10 Years

Skill Required: HR and Admin

Collaborating with community members, in a way that will identify barriers and enablers to accessing and utilizing HIV services, is pivotal to the national response to HIV and ensures programming is tailor made to respond to the bottlenecks pulling back program progressive efforts. In this context, UCO Malawi has been managing the CDC/PEPFAR Community Led Monitoring (CLM) grant since 2020.

CLM provides the structure and mechanism through which community data can have a sustainable impact on service quality.

The general aim of the CDC/PEPFAR-supported CLM in Malawi is to expand community monitoring for social accountability and improved access to HIV services, in 6 priority districts and 33 health and community facilities, achievable through the following objectives:
Main tasks and Responsibilities of the Position:
Under the overall leadership of the UNAIDS Country Director (UCD) and the direct supervision of the Programme Manager CLM, the selected Programme Assistant will be required to:

  • Provide programme and administrative support to the Community-led monitoring project internally and to partners.
  • Review and perform verification of final financial report and monthly reports.
  • Processing transactions related to CLM in the corporate ERP solution including Travel and Procurement transactions.
  • Processing of Value Added Tax (VAT) claim for CLM Project.
  • Provide necessary templates to use when contracting and reporting and support completion of all required templates to fulfill administrative and procurement procedures.
  • Provide logistical support during meetings, workshops, and conferences for CLM.
  • Support in undertaking project-related asset verification exercise.
  • Perform other related duties as assigned.

Required Qualifications:

  • Essential: Completion of secondary school or relevant technical training in Administration, Finance, Management, Procurement or other related fields.


  • Other studies in e.g., project management, community health and public administration.


  • Essential: At least five years of work experience in programme implementation and administrative work.
  • Desirable: Prior experience managing Donor assistance projects of a similar size and scope and experience managing multi-sectoral projects as well as familiarity with the PEPFAR/COP, CDC COAG and Global Fund planning, implementation and reporting processes.


  • Essential: Advanced level of English.
  • Desirable: Knowledge of additional UN official languages.