World Health Organization
Experience: 5 to 10 Years
Skill Required: Project and Program Management
Apply By: 24-08-2022
As Program Assistant, to the Cluster, the incumbent will ensure the smooth flow of work as related to administrative activities, coordinating actions with other support staff in the team and in consultation and collaboration with the operations officer.
Job Description
Objectives of the Programme and the immediate Strategic Objectives
Country Office Support Units have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others)
Under the supervision and guidance of the cluster lead and in close collaboration with the Operations officer of the country office, the program assistant will provide administrative enabling support to the cluster. Located within the emergency, preparedness and response cluster, the program assistant will provide administrative enabling support to the team.
Work is assigned with general or specific instructions and performed in accordance with WHO e-Manual, financial rules, regulations and procedures. The incumbent seeks clarification from the originator and/or guidance from the supervisor. Work is controlled for meeting expectations and compliance with instructions, procedures and meeting deadlines. Financial reports, budgetary documents and statements are reviewed for accuracy.
The incumbent may be called upon to provide briefing to staff on WHO financial and administrative procedures and practices, and on other specific procedures.
Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives)
Under the supervision and guidance of the responsible Officer and in close collaboration with the management officer of the cluster or other support structures, the incumbent provides support in the following areas;
Educational Qualifications
Essential: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
Desirable: University degree in business administration, social sciences or related field; Training in UN/HR systems is an advantage.
Experience
Essential: At least 5 years of relevant experience.
Desirable: Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.
Languages
English Read: 0 Beginners 1 Intermediate 0 Expert Knowledge
Write: 0 Beginners 1 Intermediate 0 Expert Knowledge
Speak: 0 Beginners 1 Intermediate 0 Expert Knowledge
Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2207341