Under the overall supervision of the FAO Representative for Somalia, and the direct supervision of JOSP Chief Technical Advisor.
Technical Focus:
The incumbent will provide programme, administrative and operational support in the implementation of JOSP projects in close coordination and collaboration with the Operations Assistant and the Finance Assistant assigned to JOSP projects.
Tasks and responsibilities:
Collect and compile data on programme and or project activities to support reporting and delivery.
Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.
Review and prepare routine documentation and correspondence related to assigned procurement actions.
Provide information on programme and/or project expenditures and status of programme and /or project budget.
Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries.
Plan for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
Initiate the preparation and follow up for the approval of TORs, security clearance, TA, flight booking, back to office reports and related actions.
Support with procurement activities and follow up on approval, liaise with contracted vendors on delivery of goods and services and payment of contracted vendors.
Liaise with logistics, security, and travel to coordinate JOSP programme requested coordination.
Maintain up-to-date basic records required for programme implementation
Review incoming mail and identify action to be taken; prepare replies on routine operational matters.
Following instructions of the supervisor, prepare a broad variety of administrative actions necessary for the timely implementation of projects, including recruitment actions, travel requests, briefing schedules, and procurement of equipment, and services as well as partnership agreements
Liaise with field staff, JOSP partners and stakeholders on all administrative and operational matters as requested.
During the absence of the direct supervisor, take appropriate action in the day-to-day work related to project activities in line with the approved work plans and brief the direct supervisor on return.
Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements
Bachelor’s degree in agricultural sciences, or related fields is required; additional education or certification in office administration is a plus.
Minimum of 3 years of experience in agricultural project management, and programme administration support.
