The Programme Associate performs a range of procedural, administrative, and operational tasks, to help develop, implement and monitor the country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.
Main duties and responsibilities:
Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery.
Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.
Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
Supporting the management of administrative supplies and office equipment.
Maintaining office calendar and arranging meetings.
Taking minutes of meetings and keeping the correspondence well organized.
Providing travel assistance to staff members for travel arrangements and entitlements based on the organization’s rules and policies.
Preparing and maintaining records pertaining to programme planning and development.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans, and makes amendments and alterations as per section revisions when necessary.
Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability and preparing background materials for participants.
To qualify as an advocate for every child you will have…
Education:
completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
Experience:
a minimum of five years of progressively responsible administrative or clerical work experience is required.
