resources is equitable and ecologically sustainable. With over 75 years of experience, it harnesses the experience, resources and reach of its more than 1,400 Member organisations and the input of more than 16,000 experts organized in 7 expert commissions. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. The IUCN Secretariat has offices located all around the world and is headquartered in Gland, Switzerland.
The IUCN Regional Office for Eastern Europe and Central Asia (ECARO) promotes IUCN's mission and implements the IUCN Programme with the aim of long-term protection of biodiversity and sustainable use of natural resources in South-Eastern Europe, Eastern Europe, Southern Caucasus, North and Central Asia. ECARO's administrative region is part of the IUCN Statutory Region East Europe, North and Central Asia.
IUCN Regional Office for Eastern Europe and Central Asia (ECARO) is seeking to recruit an enthusiastic and motivated candidate to join the IUCN ECARO team as a Programme Assistant for Central Asia.
The Programme Assistant's primary responsibility will be to support the management and coordination of projects within IUCN's portfolio in Central Asia, with a particular focus on the project “One Health in Nature Conservation in Central Asia - Enhancing landscape resilience to zoonotic disease emergence by consolidating nature conservation systems.” Other tasks will include support for internal procedures and office management. The successful candidate will work in close cooperation with the Central Asia Regional Coordinator and the ECARO Programme staff.
Responsibility:
Provide general administrative and logistic support to program and project teams managing initiatives within IUCN's portfolio across Central Asia;
Act as a liaison between the programme/project and corporate services on all financial and administrative matters;
Support contractual and procurement processes, ensuring compliance with stipulated policies and procedures;
Asist the Programme Officers in coordination between programmes and projects within IUCN's portfolio across Central Asia;
Support the daily operations and administrative functions of IUCN ECARO’s Central Asia Office.
Duties:
Provide logistical support for programme/project activities such as events, meetings and travel;
Support the programme staff in setting up regular internal coordination meetings, minuting meetings, tracking and follow-up of agreed action points;
Maintain up-to-date internal files and templates for easy access and retrieval, and support project staff in filing and maintaining project documentation;
Update project data and relevant information on the IUCN’s project portal with the support of the programme/project manager;
Support contractual processes for new projects, following stipulated internal procedures and particular project requirements;
Assist in the preparation of partners and consultants' contracts, obtaining clearance and approvals;
Support the procurement procedure of goods and services related to project activities in compliance with organizational procurement policies and donor requirements;
Review Programme invoices, expense claims and partners reports, and ensure documentation is completed to the highest standard prior to sending it to finance;
Perform logistical and administrative duties to support the operations of the IUCN Central Asia Office, such as arranging office space and workstations, managing procurement of goods and services, coordinating with the IT team to install and configure office equipment and systems, record keeping (archive of letters, documents), preparation of analytical reports (on potential partners, organizations), maintaining a database with contacts of the main partners etc.
The gross annual salary for this position is in the range from 15.037 EUR to 24.118 EUR subject to deductions for social security contributions and health insurance, and before tax.
Please note: These Terms of Reference outline the main responsibilities and duties of the post. However, in a constantly evolving organisation such as IUCN, staff members are expected to be flexible in their approach to their work and willing to undertake other tasks that are reasonably assigned to them but are not part of their normal terms of reference.
Requirement:
Bachelor’s degree in a subject related to Business Administration, Management, Finance or other related discipline;
Minimum of 3 years of experience working on project management, preferably in a non-profit or development sector;
Work experience in Central Asia, preferably in international teams and multi-disciplinary groups;
Willingness to frequently travel within the region, sometimes at short notice;
Excellent command of English and Uzbek; knowledge of Russian would be an asset;
Computer literacy in MS Office packages;
Excellent organizational and networking skills, team-oriented attitude, problem solving skills and ability to work independently;
Highly organized, detail-oriented, and self-motivated with the ability to multi-task and prioritize needs.
