The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
The job holders typically report to a Programme Policy Officer or the designate.
At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.
The Field Level Agreement (FLA) management team, under the Head of Programme, will be responsible to manage WFP’s grants and contracts with implementing partners and service providers.
KEY ACCOUNTABILITIES (not all-inclusive)
The Programme Assistant- FLA Management will work under the day-to-day operational and technical supervision of the Programme Policy Officer- FLA Management. The incumbent will collaborate closely and engage actively with different activity leaders within the programme unit, and in particular with WFP’s finance, supply chain and resource management units within WFP Cox Bazar Office
- Support preparation of Expression of Interest (EOI), undertake Request for Proposals (RFP) and grant/FLA awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with WFP legal and financial rules and regulations.
- Support review of FLA budgets, and financial reports against approved budgets, to provide critical feedback to the implementing partners, programme unit, and supervisor.
- Monitor budgets in FLA proposals and verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required.
- Verify reporting requirements are adhered to and liaise closely with the Program, Resource Management, Finance and M&E teams and the supervisor on any delays or other difficulties;
- Review payment requests and ensure payments are processed based upon the FLA agreement. agreed payment schedules, and fund availability;
- Support the Programme Policy Officer- FLA management in budgeting and forecasting of FLA related expenditures; ensure variances are communicated at an early stage;
- Support coordination of operational and financial closure of FLAs and projects.
- Contributing to the coordination and follow up on the audits of Implementing Partners and WFP’s internal and external audit of programme activities.
Capacity assessment and Capacity building
- Contribute to the review and update of the financial and operational capacity assessment of WFP’s cooperating/implementing partners, incorporating best practices and corporate assessment tools, and manage follow-up actions identified in the assessment reports.
- Support cooperating partner capacity development and training in financial and organisational management.
- Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the donor contracts and CP FLAs.
- Ensure that all records are collected and maintained, both hard copies and electronic copies for easy reference and retrieval.
- Maintain a database/archive of all grant and FLA related information and documentation of all the cooperating partners under programme activities.
- Perform any other tasks required in the context of the overall WFP operations in Cox's Bazar.
STANDARD MINIMUM QUALIFICATIONS
- Education: Minimum Bachelor degree in Development Studies, Social Science, Humanities, or any relevant subject.
- Experience: Minimum 1 years of relevant experience
- Language: Excellent written and oral/communications skills in English