Programme Assistants

UN Children's Fund, United States

Skill Required:, Finance and AccountsProject/ Programme Management
Preferred Experience: 
5 years
Closing Date for Applications: 
4th September, 2019

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

We are looking for dynamic individuals to join our organization (Fixed Term or Temporary Appointment) who is exclusively devoted to children and is mandated by the world's governments to promote and protect children's rights and their well-being.

For every child, Education…

Programme Division provides global technical leadership, influences global policy issues, enhances sectoral capacity and supports technical assistance for the field. Programme Division also shape internal policy and practice in priority areas, supports UNICEF engagement in key programme partnerships and is a key collaborat​ing Division for fund-raising. Programme Division also has an important role in technical talent management. Programme Division promotes a management approach that fosters strong links with Regional and Country offices and enhances cross-sectoral and inter-divisional synergies. For more information please visit our website: Here

How can you make a difference?

Support to Programme and Operations

  • Maintain office calendar and arrange meetings and take minutes of meetings and keep the correspondence of the Section/Unit well organized (electronically)
  • Support capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
  • Liaise with budget focal points and section over costs and needs.
  • Prepare background materials for participants and uploads cleared materials in the intranet.
  • Support management of administrative supplies, office equipment, updating inventory of items.
  • Arrange for the purchase and timely distribution of office supplies.

Support to Programme Budget and Monitoring

  • Provide support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
  • Monitor budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
  • Prepare and maintains records, documents and control plans for the monitoring of project/programme implementation.
  • Carry out system transactions pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
  • Responsible for collecting invoices and filing documents for approval and, thereafter processing in the system.

Support to Programme Implementation (Procurement)

  • Guide managers in the process of Project Cooperation Agreements (PCAs)/consultants in line with the policies and guidance issued by Field Results Group (FRG).
  • Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, raising Purchase Requisitions (PRQs), uploading Terms of Reference (TORs) in the system, and making necessary logistical arrangements. (On job training will be provided if needed)
  • Acts as focal point between Programme Support Unit (PSU) and the section


  • Provide travel assistance to staff in section for travel arrangements and entitlements (including Humane Resources (HR) related travel) based on the organization’s rules and policies.
  • Liaise with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
  • Brief/de-brief staff members on issues relating to related administrative matters such as visas, security clearance, documentation procedures.
  • Extract, inputs, maintains and verifies correctness of travel records in the organization’s travel system to ensure accurate transactions related to travel costs and staff travel
  • Assist in the preparation of budgets on travel costs and maintain travel plan and budgetary control records

To qualify as a champion for every child, the candidate must have:

  • Completion of Secondary Education (i.e. High School Diploma) is a minimum requirement.
  • University level courses in business administration, budget management, finance, accounting or related field is considered an asset.
  • A minimum of five (5) years of progressively responsible work experience in an administrative and/or budgeting capacity is required.
  • Experience working in an international/non-profit organization is desirable.
  • Previous experience with editing, communications or knowledge management is an asset.
  • Passing the GGST Exam (Global General Service Test) or UN ASAT in English is required.
  • Non-US candidates must be in possession of an existing US G4 visa or be a US permanent resident/citizen.
  • Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset


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