The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT: Under the general supervision of the Representative and Country Director, the Programme Associate (Reports) will report to the Communications Officer or designate.
JOB PURPOSE: To provide effective specialized support and technical analyses to policy and programme activities that effectively meet food assistance needs.
KEY ACCOUNTABILITIES (not all-inclusive):
Within delegated authority, the Programme Associate (Reports) will be responsible for the following duties:
- Coordinate reporting activities for all operations of the Country Office;
- Prepare monthly Country Briefs; and other regular reports
- Write a regular situation report for WFP Headquarters, summarizing WFP activities in an emergency operation; assist in the preparation, writing and editing of all other reports required by Headquarters;
- Prepare donor reports, including the Annual Country Report for the Annual Reporting Exercise;
- Prepare senior management briefing notes as needed
- Compile field level information required for operational reports to donors;
- Contribute to the drafting of concept notes, grants and funding proposals to donors in coordination with Programme Unit
- Provide technical support, training and clarification on reporting policies;
- Monitor and review regular sources of information and data required for preparation of reports (e.g. information from NGOs, news clippings, surveys, information from field monitors, food statistics reports);
- Any other tasks assigned by the supervisor and/or the Representative and Country Director.
- Results Expected: Well organized, complete and accurate reports, records and/or data, put together independently with only general guidance.
- Critical Success Factors: Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.
- Education: Completion of secondary school education, preferably supplemented by courses in reports writing, communications, or other related field.
- Work Experience: At least five years of progressively responsible experience in writing reports, and briefs of which at least one year was closely related to programme functions.
- Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
DESIRED KNOWLEDGE AND SKILLS FOR ENTRY INTO THE ROLE:
- University and/or Master’s degree in Journalism, English, Social Sciences, International Relations, Mass Communications, or other related fields.
- Advanced knowledge of WFP specified software (Microsoft Windows, MS Excel, MS Word, MS PowerPoint), ability to use digital video and still cameras; ability to make power point and other types of presentations; ability to meet deadlines and can work effectively even under pressure; and proficiency in a second official WFP language.