Programme Associate

United Nations Children's Fund

Budapest, Hungary

The post is responsible to support the PPD Cluster Team in partnerships management with focus on support to grant agreements negotiation, pipeline monitoring, quality assurance of translation of signed grant agreements into UNICEF systems, including grant creation and amendment, monitor and support submission of timely donor reports and facilitate grant closure in line with donor agreements.

This vacancy announcement is for 3 Programme Associate posts in Public Partnership Division (PPD) Outpost to Budapest, Hungary. These positions are outposted to Budapest with a direct reporting line to the teams locates in PPD New York and PPD Washington D.C.

Key functions, accountabilities, and related tasks:

Assist the PPD Team in donor funding management and in responding to inquiries by:

Supporting donor agreements negotiations and managing requests for information and support from internal and external stakeholders:

  • Respond to requests from country offices, regional offices and Headquarters (HQ) divisions (i.e., PG, DFAM, PFP, etc.) and other PPD teams for information related to grant management policies and procedures, including contributions and grant-specific issues.
  • Research and understand donor countries/regions in order to prepare correspondence, based on knowledge of the PPD Cluster’s work.
  • Research and extract statistical and other funding data (reports and financial updates) from UNISON, Service Gateway, Insight Cubes and Vision.
  • Assist in responding to funding queries and other matters from field offices and donors served by the PPD Cluster. Redirect issues/queries to concerned divisions for action, providing pertinent documentation.

Monitoring of opportunities negotiations and tracking in-pipeline funding opportunities in UNISON:

  • Ensure monitoring system of OR funding, including opportunities and agreements in pipeline are up to date in UNISON; monitor grants implementation status through Insight Cubes and other tools and dashboards; update PPD Cluster specific funding management tracking system.

Quality assurance of translation of grant agreements conditions and accountabilities into UNICEF systems:

  • For HQ negotiated and signed agreements, initiate grant creation and amendment, including reporting and extension requests, for OR contributions from public sector donors.
  • For locally negotiated and signed agreements by country offices, ensure that OR from the public sector donor partners are appropriately allocated to the business area level in line with signed agreements and donor conditionalities, in consultation with the country office, regional, HQ or PPD colleagues, as required.

Collection and application of funds and clearance of unapplied receipts:

  • Follow up on disbursements and outstanding payments from contributions with country offices and donors and ensure that disbursement requests have been submitted to donors by country offices or at HQ level.
  • Respond to all donor/region/country office/GSSC and DFAM queries relation to the funds disbursement/receipts.

Donor reporting:

  • Monitor timely submission of narrative and uncertified financial utilization reports and follow up with country, regional office and HQ. Update reporting schedule monitoring in the Donor Report Tracker.
  • Download draft report from Donor Report Tracker, share with supervisor and support review of donor reports to ensure quality reporting in line with donor conditions/requirements, including format, as required.

Unspent balances and grant closure:

  • After financial closure and issuance of certified financial statements by DFAM, follow-up with donor and or/country office on refund/banking information required.
  • Prepare and follow up with GSSC/DFAM to request to process refund or reprogramming of unspent balances based on donor’s instruction; follow up with DFAM/GSSC and donor until completion of refund or reprogramming process is confirmed.

To qualify as an advocate for every child you will have:


  • Completion of Secondary education (high school degree) is required. University level courses in the field of management and business is an asset.


  • Minimum of 6 years of relevant administrative work experience is required. Prior experience in programme or partnerships support functions is an asset. A completed university degree from an accredited institution will be counted toward the minimum work experience requirements. i.e. in the form of one year of completed education being equivalent to one year of relevant work experience (for fully completed degrees only)
  • Good knowledge of UN and /or UNICEF automated systems and software applications (SAP, Service Gateway, Fiori, Sales Force/UNISON), is desirable.
  • Proficient in the use of standard MS Office applications (SharePoint, Word, Excel and PowerPoint).
  • Training in the field of accounting, financial administration or related field is desirable.
  • Experience with the UN and/or UNICEF rules and regulations including finance systems (budget, contracts procedures) will be an asset.
  • Experience in a UN system agency, large private or public company, or working in a developing country and/or humanitarian/ emergency context is an asset.
  • Fluency in English (verbal and spoken) required.
  • Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish), or local language of the duty station, is considered an asset.