The Programme Associate, GS-6 reports to the head of section. The Programme Associate supports the implementation of the emergency response activities by carrying out a range of support functions, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations. The incumbent will be responsible for all the financial and administrative tasks of the emergency response activities, including monitoring budget expenditures and maintaining proper record of approved budgets and their revisions, accurate financial reporting in accordance to UNICEF standards, prepare recurring reports as required for budget/financial preparations, verifications and audit. The Programme Associate will have overall responsibility for the coordination of administrative, financial, procurement and contracting matters ensuring conformity to expected results and project work-plans.
The Programme Associate works in close collaboration with a range of staff in the CO, external partners and agency counterparts in support of emergency response delivery. S/He provides regular feedback on the status of program through monitoring milestones and advises on improvements to keep activities on track.
Summary of key functions/accountabilities:
Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
To qualify as an advocate for every child you will have:
Education:
Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
Experience:
A minimum of six years of administrative work, accounting/finance, economics, or other substantive area is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Prior experience in programme support functions is an asset.
Previous experience with donor funded programmes is a very strong advantage.
Relevant experience in a UN system agency or organization is considered as an asset.
Language Requirements: Fluency in Romanian and working knowledge of English is required. Knowledge of Russian or one or more additional languages relevant for Moldova would be an asset.
