UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Aligned with the United Nations’ 2030 Agenda for Sustainable Development, UN Women is implementing GIZ’s Fund to Promote Innovation in Agriculture (i4Ag) to economically empower women farmers in the rice value-chain in the context of climate change. This fund promotes innovations in the agriculture and food sector, focusing on six key areas of mechanisation, digitalisation, renewable energy, research and extension, cooperation with the private sector and agricultural policy. This project will promote methodologies for reducing carbon emissions in rice cultivation and to show scaling potential in aggregating smallholder farmers. It involves multiple implementing partners who will train and support farmers on approved emissions-reducing rice farming methods as well as those non-approved methods of mitigation with the aim of enabling project beneficiary farmers to see improved resiliency from carbon credit generation, along with a higher proportion of trained female farmers in the community. UN Women’s component will entail reviewing existing training content on agriculture/climate resilient to integrate gender and organizing gender trainings to promote women’s economic empowerment focussing on women’s increasing leadership, voice, choice and agency.
The Programme will contribute to the following outcomes: i) More women farmers in the rice value chain have increased access to climate resilient technologies, methodologies, and skills; ii) Women’s voice, agency and capacities are strengthened to transform climate sensitive agricultural practices into enhanced livelihoods (diversified economic opportunities, increased incomes, and resilience); iii) Strengthened availability of sex-disaggregated data to inform gender responsive climate sensitive agricultural practices.
In this context, the Programme Associate will work under the guidance and direct supervision of the Programme Analyst – CORE and overall supervision of Country Programme Manager (SCE), to support in management of programme activities and coordinate with relevant team members, including the operations team, implementing partner organisations and government officials, to ensure successful implementation of Programmes.
Duties and Responsibilities
Provide administrative and logistical support to the formulation and management of CORE and Women’s Economic Empowerment programmes:
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
Provide administrative support to executing agencies/responsible parties in routine delivery and reporting of programme supported activities and finances;
Provide administrative support in auditing of relevant programmes/projects;
Identify sources and gather and compile data and information for the preparation of documents and guidelines;
Prepare documents for the audit of projects and support implementation of audit recommendations;
Prepare database of the contracts issued for personnel, procuring goods and services, provide timely alert submission of deliverables and contract expiration & renewals;
Follow-ups with vendors for timely submission of deliverables and invoices for settlement of payments.
Provide administrative support to financial management:
Create projects in QUANTUM, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial closure of projects;
Provide administrative support in monitoring and preparation of budgets and the finances of programmes/projects, and in the preparation of FACE forms.
Provide administrative support to the CORE and women’s economic empowerment:
Undertake relevant logistical, administrative, and financial arrangements for organization of meetings, workshops, events, and missions including minutes of meetings as needed;
Organize and coordinate filing of documents and maintaining mailing lists;
Prepare project information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Prepare TOR’s for various HR positions under the project;
Prepare documents for RFP’s and RFI’s and coordinate with Operations Team;
Provide support in conducting the due digilence for potential partner private sector entities;
Liaise with Procurement and Human Resource Unit on issuance and renewal of contract and related formalities.
Provide administrative support to resource mobilization:
Organize, compile, and process documentation and information from donors, and programme teams as inputs to various databases and documents.
Facilitation of knowledge building and knowledge sharing:
Provide administrative support in collating and preparing quarterly and annual donor reports;
Provide support to Communication Assistant in preparation of Knowledge products under the project.
Any other task assigned by the Supervisor.
Key Performance Indicators:
Timely and accurate administrative and logistical support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely and accurate tracking of data for India CO management and donor purposes;
Quality maintenance of internal systems and files;
Quality and timely support to programme team.
Required Skills and Experience
Education:
Minimum Secondary Education;
University degree is an asset;
Masters in administrations/finance related field is an advantage.
Experience:
At least 5 years of progressive experience in administrative or programme management/support;
Experience of working in the UN System;
Knowledge of QUANTUM, its uses, and applications, is an added advantage;
Computer literacy and usage of multiple office software packages.
Language Requirements:
Fluency in English and Hindi is required;
Knowledge of the other UN official working language is an asset.
