UNICEF Moldova is the implementing partner of the EU4Moldova: Focal Regions Programme, based on the European Commission Implementing Decision on the Annual Action Programme 2018 in favour of the Republic of Moldova, funded by the European Union and implemented in partnership with UNDP.
The overall objective of the five-year programme is to strengthen the economic, territorial and social cohesion in the Republic of Moldova through facilitating inclusive, sustainable and integrated local socio-economic growth and improving the standards of living of children, adolescents and all citizens in the two focal regions Cahul and Ungheni.
How can you make a difference?
Under the supervision of the Education Officer, the Programme Associate supports the implementation of the EU4Moldova Focal Regions Programme by carrying out a range of programme support functions to help develop, implement and monitor the programme, ensuring effective and timely delivery that is consistent with UNICEF and EU rules and regulations. The incumbent will be responsible for all the financial and administrative tasks of the project including monitoring budget expenditures and maintaining proper record of approved budgets and their revisions, accurate financial reporting in accordance to UNICEF and EU standards, prepare recurring reports as required for budget/financial preparations, verifications and audit. The Programme Associate will be overall responsibility for the coordination of administrative, financial, procurement and contracting matters ensuring conformity to expected results and project work-plans.
Summary of key functions/accountabilities:
Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Conducting programme monitoring in UNICEF and EU focus districts for cash and supplies and informing team-members on the status.
Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of the project by employing applicable tools, ensuring compliance with UNICEF and EU rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Monitoring budget expenditures and maintaining proper record of approved budgets and their revisions, accurate financial reporting in accordance to UNICEF and EU standards, prepare recurring reports as required for budget/financial preparations, verifications and audit.
Responding to queries from the UNDP and EU Delegation with respect to financial aspects of the programme, liaise with internal and external auditors wherever required.
Maintain accurate records of all documentation related to the project including budgets, amendments, cooperation agreements etc.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
To qualify as an advocate for every child you will have:
Education: Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
Experience:
A minimum of six years of administrative work, accounting/finance, economics, or other substantive area is required.
Prior experience in programme support functions is an asset.
Previous experience with EU funded programmes is a very strong advantage.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Relevant experience in a UN system agency or organization is considered as an asset.
Language Requirements: Fluency in Romanian and working knowledge of English is required. Knowledge of Russian or another official UN language is considered as an asset.
