The Programme Associate plays a lead role in the coordination of programme/projects support services for the office. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the office or location.
Supervision Received/Exercised:
The Programme Associate reports to the Assistant FAO Representative (Programme). Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the office.
Working Relationships:
The Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the office. The incumbent collaborates closely with colleagues in other offices and the corporate services, ensuring the quality and consistency of programme/projects support services.
Key Functions/Results:
Coordinate the preparation, submission, revision and follow-up of Divisional/Office budget, as well as the monitoring and provision of information on its implementation.
Coordinate, review and analyse the Periodic Budgetary Reports as needed.
Assemble and synthesize data from corporate and office data bases to facilitate the analysis of programmes, projects or activities, and to draft periodic or ad hoc management reports.
Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information.
Consolidate and monitor various reports on human resources planning and expenditures, the use of non-staff resources, communication and publishing plans, IT plans and travel schedules.
Screen incoming correspondence to identify issues requiring further attention and draft related correspondence.
Support knowledge building and knowledge sharing across the department through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes.
Review current processes and make recommendations to improve programme/projects administration procedures.
Perform other functions as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
Secondary School Education.
Experience:
Five years of experience in administrative/financial/planning/programming/budgeting activities.
Languages:
Working knowledge (proficient – level C) of English.
IT Skills:
Good knowledge of the MS Office applications, Internet and office technology equipment.
