World Food Programme, Kampala, Uganda
Closing Date for Applications:
The role will support the Partnerships Officer and donor relations team to collect, analyze and report on information that will develop new and existing government and private sector partnerships for WFP Uganda CO programmes.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide the donor relations team with a full range of complex support services to enable WFP senior managers develop new strategies to maintain and increase funding from new and traditional donors.
- Support the donor relations team to prepare and/or consolidate comprehensive reports, documentation, correspondences, briefing notes, etc. and conduct research related to funding opportunities for the country office.
- Support Partnerships Officer and donor relations team to collect data and contribute to preparation of accurate and timely programme reports to enable informed decision-making and action planning by stakeholders.
- Contribute to the management of donor portfolios by revising and reviewing correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
- Highlight fundraising opportunities and resourcing issues through briefs/advice to Programme and BPU counterparts to ensure that donor resources are used effectively. This will be inclusive of sharing forecasts and any other relevant information.
- Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of partnerships (donor relations) support services.
- Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.
- Manage updates and further develop internal records and databases, specifically, salesforce to ensure information is accurate, organized, available for others to access and compliant with all relevant regulations and policies.
- Respond to specialized queries and requests for support regarding donor compliance, using initiative and following standard processes, to ensure timely and accurate resolution of all enquiries.
- Maintain relationships with internal and external stakeholders, in order to provide an aligned, coherent service, and to identify opportunities to collaborate/integrate processes and activities.
- Represent WFP at meetings at appropriate levels, sharing information to raise awareness of the strategy and objectives of the Donor Partnerships Team, to build support and advocate for WFP activities.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
- Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
- Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
- Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
- Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
- Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
- Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
- Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
- Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
- Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
- Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
- Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
- Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
- Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
- Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.
- Capability Name Description of the behaviour expected for the proficiency level
- Programme Lifecycle & Food Assistance Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
- Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
- Broad Knowledge of Specialized Areas Understands basic technical concepts and data and their relevance to food assistance programmes.
- Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
- Strategic Policy Engagement w/Government Understands and applies basic principles of engagement with government counterparts at the national or local level.
STANDARD MINIMUM QUALIFICATIONS
- A bachelor degree is required for this post.
- At least five years of professional work experience is required for this role. Working knowledge of the UN system is desired but not mandatory.
- Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.