Reporting to Programme Specialist (NOC), the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
Responsibilities
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements/
Provide technical guidance to UN Women Türkiye CO and executing agencies on routine delivery and reporting of programme supported activities and finances.
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
Review programme data from programmes/ projects for the MCO/CO/RO website.
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms.
Review financial reports; prepare non-PO vouchers for development projects.
Process payment for consultants.
Maintain internal expenditures control system.
Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
Assist in the preparation and follow up of cost-recovery bills in Quantum system.
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions including agenda and concept note preparation.
Make travel arrangements for the Programme Team, including travel requisitions and claims.
Prepare public information materials and briefing packets.
Assemble briefing materials and prepare power-point and other presentations.
Provide guidance and training to Programme Assistants as needed.
Education:
Completion of secondary education is required.
Bachelor’s degree in Business or Public Administration is an asset.
Work Experience:
At least 6 years of progressively responsible experience in administration or programme management/support.
Experience in working in a computer environment using multiple office software packages is required.
Experience in supporting a team is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Languages:
Fluency in English and Turkish is required.
Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).
