S/He is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry and presentation of information ensure proper programme decision-making.
Responsibilities:
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Assist in monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to raising sales orders, release orders, travel authorization requests for non-staff, etc.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
Requirements:
Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of six years of administrative or clerical work experience is required.
Prior experience in programme support functions is an asset.
Relevant experience in a UN system agency or organization is considered as an asset.
Skills:
In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes.
Strong organizational, planning and prioritizing skills and abilities.
High sense of confidentiality, initiative and good judgment.
Ability to work effectively with people of different national and cultural backgrounds.
Strong office management skills.
High attention to detail.
Ability to effectively manage the section’s material resources and monitor its budget.
Good analytical skills.
Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
