The Programme Associate works in close collaboration with a range of staff in the RO, external partners and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track. This will include:
Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations as per section revisions when necessary.
Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
Supports capacity development activities related to programme development by preparing training materials and participating in exercises.
To qualify as an advocate for every child you will have…
Completion of secondary education (i.e. High School Diploma) is a minimum requirement. Completion of technical or university courses related to the work of the role and/or organization is considered an asset.
A minimum of six years of programme support and/or relevant administrative work experience is required.
Prior experience in programme support functions is desirable.
Relevant experience in a UN system agency or organization is desirable.
Developing country work experience and/or familiarity with emergency is considered an asset.
In-depth knowledge of the UNCIEF programme operations, including monitoring and evaluation, budget and travel processes is a significant asset.
High attention to detail with strong organizational, planning and prioritizing skills and abilities is required.
High sense of confidentiality, initiative and good judgment with strong office management skills is required.
Ability to work effectively with people of different national and cultural backgrounds.
Ability to effectively manage the section’s material resources and monitor its budget with solid analytical skills is desirable.
Proficiency in English, written and verbal, is required. Working knowledge of another official UN Language (Arabic, Chinese, French, Russian or Spanish) and/or regional language as needed to perform the role is an asset.
