Programme Budget Specialist

United Nations Children's Fund

New York, United States of America

Under the guidance of the Planning and Monitoring Manager, the incumbent contributes towards the programme planning & monitoring function of the Immunization section, formulation of strategies related to programmes and budget monitoring, and financial reporting on programmes and activities. The incumbent will be part of the Immunization strategy and management team which manages multi-country grants with a diverse and demanding set of donors requiring strong financial and budget management. Staff develops financial management processes and manages dashboards and with the support of the Programme Assistants, plans, allocates, monitors, and provides other financial oversight and support of the management of immunization grants, including Gavi PEF, C-19 and US CDC grants in close collaboration with headquarters divisions (PPD, PFP, DFAM, SD, DAPM, DOC), regional, and country offices.

Budget & financial monitoring:
  • Responsible for the financial planning, allocations to other business areas, monitoring and reporting of the centrally managed immunization grants.
  • Develops, maintains, and improves upon grant monitoring dashboard to present an immediate summary of the financial data.
  • Monitors programme/project budgets versus actual expenditure; ensures that expenditure recorded meets donor requirements for eligible expenditure items and that the level of documentation meets their specified requirements and advice on budget performance and, if applicable, suggests budget revisions.
  • Ensures all finance and budget-related bottlenecks are identified and resolved for the efficient functioning of immunization multi-country, RO and HQ funds. Provides internal operations/ administrative guidance, including salary forecasting and cost distribution, verification and quality control of reprogramming, extension and pull back cash requests, etc.
  • Ensures compliance with the closure of grants, including final financial reporting, external audit, and updating UNICEF financial accounts.
Partnerships & reporting (budgets and financials):
  • Supports effective partnerships and collaboration for the Immunization grants by coordinating and providing timely and quality budgets and finance information and reports.
  • Supports development and refinement of budgets and preparation of investment cases and funding proposals as needed.
  • Facilitates partnerships and collaboration with external and internal counterparts in order to improve the exchange of data on programme/project implementation, particularly budget and financial elements. Participates in teleconferences, meetings and periodic face-to-face meetings with partners.
  • Works closely with the Strategy and Management unit members and relevant workstreams on financial/budget component of donor reporting.
  • Participate in coordination meetings with partners and contributes by presenting financial reporting updates and insights.
Grants management:
  • Monitors financial donor reports schedule, key financial information and data across business units as relevant.
  • Provides accurate and timely monitoring of financial utilization and programme implementation of the globally managed grants.
  • Establishes monitoring mechanisms for each of the globally managed grants and ensures consistent tracking and reporting of ongoing activities and deliverables, favoring automation and budget process improvements.
  • Collaborates with Public Partnerships (PPD) and Private Fundraising and Partnerships (PFP) in the finance and budget-related grant management process.
  • Provides timely updated information on financial utilization and programme implementation to relevant NYHQ Senior Managers, regional and country colleagues.
Capacity building:
  • Facilitates efficient communication and coordination between the CO, RO and HQ, particularly on the assigned multi-country grants.
  • Provides guidance to ROs/COs on donor proposal and report preparation as per donor specifications. Develop standardization of proposals and reports on immunization programmes for countries as appropriate.
  • Provides remote and in-person support to other offices' financial monitoring and budget, e.g. setting up automated grant monitoring and financial utilization systems in collaboration with other team members.
To qualify as an advocate for every child you will have…
  • Advanced University degree in Social Sciences, Statistics, Engineering, Business Administration, Finance/Accounts Management or related area of study, or another relevant field is required.
  • A minimum of five years of professional experience in one or more of the following areas is required:
  • Programme finance and budget management, operations, monitoring and reporting, public affairs, programme management, resource mobilization, external relations, or other relevant areas.
  • Experience in managing donors and partnerships and multi-year grants.
  • Experience in setting up and managing financial trackers and dashboards.
  • Fluency in English (written and verbal) is required. Knowledge of another official UN language (Arabic, Chinese, Russian, French or Spanish) is an asset.