Programme Finance Specialist

United Nations Development Programme, Sierra Leone

Skill Required:, Finance and Accounts
Preferred Experience: 
5 years
Closing Date for Applications: 
12th November, 2019


Job Description

As part of the change management 2018 of the UNDP CO in Sierra Leone, a Transformation Plan identified the need to further strengthen capacities related to delivery and programme finance monitoring, programme monitoring, quality reporting, strategic communications, as well as due process and compliance with programme rules and regulations.
This will be critical for UNDP to establish and maintain its position as a key partner in Sierra Leone.

In this context, this post is entrusted with the management of enhanced capacities on programme financial issues with a view to optimizing delivery and strengthening donor reporting and partnership development.

Under the guidance of the Head of PSU, the Program Finance Specialist is responsible for effective delivery of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services in the Country Office. The Programme Finance Specialist promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations, UNDP’s Results Based Management (RBM) Framework; financial resources management; and CO support to capacity development to support national execution and direct execution; and NIM/DIM and Implementing Partners (IPs) audit.

The Program Finance Specialist will work closely with the Country Office management team to align their program resource planning and project execution/implementation practices with corporate best practices and standards and have oversight of the CO’s overall resources and advise Management as required.

The Programme Finance Specialist may supervise and lead temporary programme finance staff. The Program Finance Specialist will work in close collaboration with the Programme and Operations teams of the CO and UNDP HQs staff resolving complex programme and operations-related issues, to successfully build up the capacity of the newly established Service Center to deliver quality services to our clients including UN agencies and to contribute effectively to the CO’s resource mobilization efforts.

Incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he is expected to be flexible in performing other emerging tasks and additional duties as required by direct supervisor or senior management.

Duties and Responsibilities

Summary of key functions

  • Implementation of operational strategies
  • Implementation and support to Harmonized Approach to Cash Transfer (HACT)
  • CO programme finance management and internal/external capacity development
  • Coordinates and facilitate overall process of NIM/DIM and IP audit
  • Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters

Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • CO Finance business processes mapping and elaboration of the content of Standard Operating Procedures in Finance in consultation with office management.
  • Implementation of cost sharing and trust fund agreements
  • Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development projects
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies.
  • Spearheads capacity building through training and advice in terms of system, business processes, NIM processes, etc. to national implementing agents
  • Builds national capacity through design and conduct of specialized training for national counterparts’ administrative and financial staff on NIM/DIM guidelines and in the preparation of all the required financial reports.

Ensures Implementation and support to the Harmonized Approach to Cash Transfer (HACT) focusing on achievement of the following results:

  • Plays key role in the roll out of HACT
  • Prepare and submit the HACT assurance plan
  • Serve as the focal person on HACT for the UN Country Office.
  • Ensure the Implementation of the HACT assurance plan
  • Trains office and IP staff members as appropriate on HACT implementation
  • Monitor the implementation of HACT and recommend solutions to challenges in implementing HACT
  • Conduct spot checks with Implementing Partners and report on findings
  • Prepare an operational guide for Implementing Partners on the Implementation of HACT.

Ensures effective CO programme finance management and internal/external capacity development functions focusing on the achievement of the following results:

  • Propagates sound program finance and project management skills and expertise through a combination of formal training and ongoing guidance to Country Office staff. Takes a lead role in the effort to professionalize the CO staff in project finance management and by supporting capacity building efforts and certification of CO staff.
  • Implementation of effective internal controls, proper functioning of a client-oriented program finance resources management system. Identification of operational and financial problems, proposal of solutions.
  • Analysis of requirements and synthesis of proposals on proper mechanisms to build internal and external Programme management capacity
  • Oversees the process of balance scorecard and its implementation including providing support to target setting, reporting and analysis and serves as the overall coordinator in the preparation/updating of the CO’s targets in the Results Scorecard; Monitors and follows-up achievement of the CO’s targets in the Results Scorecard
  • Oversees data integrity in the Programme Management Dashboard of ATLAS by providing guidance and hands-on training to staff to ensure that Programme/project formulation processes in the system are done according to the criteria set for the color-coded ratings;
  • Periodic monitoring of dashboards and exceptions, identification of the remedial actions.
  • Spearheads capacity building through training and advice in terms of system, business processes, NIM processes, etc. to national implementing agents
  • Builds national capacity through design and conduct of specialized training for national counterparts’ administrative and financial staff on NIM guidelines and in the preparation of all the required financial reports
  • Trains Programme users in the overall operation of Atlas Results Management, Finance and Procurement tracks, particularly those concerning budget formulation and revision and purchase requisition and reporting and analysis tools to maximum effect
  • Provides support to capacity development for National Execution and Direct Execution of programmes/projects.
  • Keeps up-dated knowledge as to changes in UNDP programme and project budgeting and accounting.
  • Identifies best practices in program finance management and shares them through the practice networks
  • Manager level 2 in Atlas

Ensures the Coordination and facilitation of the overall process of NIM-NGO/ and DIM audit exercises and focusing on the achievement of the following results:

  • Prepare the TOR for the NGO/NIM and DIM audits.
  • Manage the processes involved in the recruitment of Auditors for the NIM/NGO audit
  • Prepare and submit the audit plan through the CRADS system
  • Liaison between the Implementing Partners and the auditors during the audit process
  • Review draft audit and final reports before submission to OAR
  • Upload the final audit reports to the CRADS system
  • Ensure the timely submission of NIM-NGO and DIM audit reports to OAPR
  • Monitor the implementation of follow-up actions to address audit recommendations

Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:

  • Advice to Project staff on UNDP administrative and NIM reporting, in particular, on budgetary issues.
  • Organization/conduct of training for the Operations/Project/Programme Staff on financial management and RBM.
  • Synthesis of lessons learned and best practices in programme and programme finance.
  • Sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education: Master's degree or Bachelor’s in business administration, economics, economic development studies or a related area.

Experience

  • Master’s Degree with 5 years or Bachelor’s with 7 years of progressively responsible work experience in financial management in the context of global development.
  • Experience coordinating and liaising with government agencies and/or donors.
  • Excellent written and verbal communication skills.
  • Experience working in the UN System is an asset.
  • UNDP Accountancy & Finance Test or Applicable Certification required
  • Knowledge of IPSAS and/or IFRS required

Language Requirements

  • English Proficiency.
  • Other official language of the UN will be desirable.

Source:https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=26504&hrs_jo_pst_seq=1&hrs_site_id=2


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