Programme Finance Support

United Nations Development Programme

Istanbul, Turkey

UN Women Regional Office for the Europe and Central Asia (ECA) region was established in Istanbul, Turkey, at the beginning of 2014 as a part of the UN Women’s new regional architecture. Much progress has been made since the establishment, but at the same time, the Regional Office faces high expectations and demands from partners at both regional and country levels as well as from UN Women Field Offices.
To enhance the capacity of the programmatic support to the programmes in ECARO and other offices under the Delegation of the regional office, the consultant will work to ensure that greater compliance and accountability are achieved through the proper planning, updating and tracking of project budgets in line with UN Women rules and regulations, with a specific focus on the finance and budget aspects of the projects to include, but not limited to partner engagement, budgets, training, compliance and capacity assessment, audit and review.
Reporting to Regional Office Programme Specialist, ECARO, the Programme Finance consultant works with and provides support to the members of the ECARO Programme Teams as well as ECA offices in the development and implementation of effective programmes consistent with UN Women rules and regulations.  They will contribute to research, financial management, and programme implementation including providing necessary finance-related operational, administrative and programmatic support. The Programme Finance consultant works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
Duties and Responsibilities:
Under the overall supervision of Programme Specialist the consultant will be responsible for supporting on the following tasks:

Provide effective support to programme unit on Budget and Finance Management:
  • Monitors the budget utilization and implementation, as per the work plan/spending projections and the signed donor agreements;
  • Ensures that expenditure is in accordance with the project document and project work plans and that accounting records and supporting documents are properly kept;
  • Provide advanced administrative and technical support and inputs in the preparation of programme work plans/spending projections, budgets, and proposals on programme implementation arrangements;
  • Creates and oversees projects in UN Women ERP systems, prepares budget revisions, revises project details and status; determines unutilized funds and the operational and financial management of projects from creation to closure;
  • Monitors budget preparation and the budget execution of the Regional Office Programmes
  • Follow ups on and/or consolidates performance indicators/success criteria, targets and milestones, preparation of financial reports;
  • Provides technical guidance to projects/programmes and UN Women Responsible parties on routine implementation, delivery of projects and reporting of programme supported activities and finances; Analysis of the situation in programme, identification of operational and financial problems, development of solutions;
  • Ensures full compliance with UN Women rules, regulations, and policies of financial activities, financial recording/reporting system and follow-ups on audit recommendations; implementation of effective internal controls, and proper functioning of a client-oriented financial resources management system.
Provide advanced support to projects on partners:
  • Support in the selection of partners relating to proposed project proposal review and capacity assessment;
  • Support in the preparation of partner advances and liquidations documentation in line with UN Women policy;
  • Aid project teams in the submission of partner actions in PGAMS (Partner Agreement management System);
  • Provide training to partners on liquidation of advances and related reporting on liquidations; and
  • Work with the regional VSGC focal point on donor reporting to ensure that the correct reports are received as required.
Provide advanced administrative support to programme unit:
  • Support in ECARO team as required to prepare documentation relating to expenditures;
  • Support ECARO as needed in the preparation and review of audit related documentation;
  • Provide training in all areas related to project budgets and finances for both project teams and partners as required.
  • The consultant will at any time provide support in any Programme related areas to ECARO and the region as requested by the ECARO Programme Specialist.
Required Skills and Experience:
  • Bachelor’s degree in finance-related field required, equivalent technical certification accepted.
  • Master’s degree in Business Administration, finance, accounting or
  • A first-level university degree (Bachelor) in combination with additional two years of qualifying experience may be acceptable in lieu of the Master’s degree
Work Experience:
  • At least 7 years of progressively responsible experience in finance relating to programme management/support;
  • Experience in UN Women budgeting;
  • Experience in working in a computer environment using multiple office software packages;
  • Knowledge of UN Women project management cycles is considered an asset;
  • Experience in the use of ERP systems such as ATLAS/QUANTUM is an asset; and
  • Experience in supporting a team.
Language Requirements:
  • Fluency in English is required; and
  • Working knowledge in another official UN language is an asset.