Background Information - Job-specific
Following the Maidan revolution of 2013/14, reform has moved to the top of the agenda for the Ukrainian government and its international partners. Within that context, reform of the civilian security sector has been identified as a key priority.
The Government of Ukraine identified some specific reform needs and first steps have been initiated to address shortcomings in the Rule of Law area. The Ministry of Internal Affairs of Ukraine is undergoing a major restructuring with the creation of the National Police of Ukraine (NPU) as an independent agency in 2015, followed by the country-wide recertification process of the former militia staff. Further and complementary efforts are needed to guarantee sustainability of reforms.
The UNOPS Ukraine Office was established in April 2017. At present UNOPS manages an extensive portfolio of projects in Ukraine and is seeking to expand its delivery. Accordingly, UNOPS is now shifting direct representational and oversight functions to Ukraine.
UNOPS works with multiple partners including the Governments of Ukraine, bilateral and multilateral donors, and United Nations Agencies, Funds and Programme. In keeping with EU-Ukraine Association Agreement of 27 June 2014 and other Government reform initiatives, UNOPS is particularly interested in strengthening its coordination and liaison capacity with relevant Government institutions, Government led mechanisms and emerging trust fund instruments.
Law Enforcement Programme in Ukraine
UNOPS provides programme management implementation services and support for a few European Delegation and the Government of Ukraine projects, focused on reform of the Rule of Law system in Ukraine and to align its functioning with the best European and International practices. The Programme aims to support the creation of an efficient law-enforcement system respectful of human rights in support of the people of Ukraine, via provision of the necessary support to the authorities in charge of civilian law-enforcement. On substance matters, the projects rely on the EU Advisory Mission [EUAM] to Ukraine which is a Rule of Law and Police Mission, based in Kyiv and with presences in Kharkiv and Lviv.
The Programme Manager is responsible to produce/read the programme/project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the programme(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the Programme and hence Programme Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.
The Programme Manager is expected to independently manage the Programme delivering against an aggressive timeline. The Programme is highly strategic and visible. The Programme Manager is responsible for all aspects of the programme/project life cycle. S/he must be able to apply, at a mastery level, the below duties and responsibilities of the programme/project success criteria:
- Establish solid working relationship with the Programme Board (Executive, Senior Users and Senior Suppliers), clients and key stakeholders (EUD, SGUA, EUAM, national beneficiaries)
- Manage communications and ensure stakeholders are aware of Programme activities, progress, exceptions and are in a position to accept handover products
- Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post programme requirements such as maintenance)
- Manage the information flows between the Programme Board/OC Director and the Programme
Delivery and Performance:
- Provide senior-level strategic advice for empowering leadership by the UNOPS Ukraine Officeand continued enhancements of the vision and strategies pursued by the UNOPS Ukraine Office;
- Develop and maintain programme plans
- Implement approved programme plans (including the establishment of milestones) withintolerances set by the Programme Board
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the programme life cycle.
- Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
- Liaise with any external suppliers or account managers
- Authorize Work Packages
- Advise the Programme Board and OC Manager of any deviations from the plan
- Identify and manage risks so that maximum benefit to client and stakeholders is achieved
- Manage and review product quality and ensure products are accepted
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to supervisor
- Identify and report threats to UNOPS internal business case to supervisor
- Follow the Project/Programme Management Cycle Instructions and ensure that all organizational policy is complied with (Operational Directives and Instructions)
- Prepare/adapt the following plans for approval by the Programme Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
- Prepare the following reports:
- Highlight Reports
- End Stage Reports
- Operational Closure Checklist
- End Project Report
- Handover Report
- Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per UNOPS Operational Directive 12.
- Ensure that all expenditures comply with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, direct cost of locally/regionally/centrally managed direct cost, and related corporate charges as they apply to the programme
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Programme manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
- Lead and motivate the programme management team
- Ensure that behavioural expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the OC Director
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Select, recruit and train team as required by programme plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Programme Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standards
Core Values and Principles:
Understand and respect UNOPS sustainability principles
- Look for ways to embed UNOPS sustainability principles in day to day programme management
- Seek opportunities to champion gender equality at workplace
- Champion and communicate programme’s sustainability aspects with key stakeholders
- Understand and Respect National ownership and capacity
- Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the programme plans
- Seek opportunities to recruit qualified local staff
- Look for ways to build capacity of local counterparts
Partnerships and Coordination
- Understand the United Nations Partnership Framework in Ukraine and UNOPS; the
- programme’s place in the UN system
- Strive to build strong partnerships and effective coordination among relevant programme actors
(e.g. United Nations, governments, and non-governmental organizations or other relevant
Accountability for results and the use of resources
- The programme/project management processes are designed to deliver maximumaccountability, transparency and results. If a project or processes is not in line with thi
it is the responsibility of the PM to raise the issue to a supervisor
- Contribute to innovation and the adaptation of best practice standards of sustainability and
Monitoring and Progress Controls
Ensure that the Programme produces the required products within the specified tolerance of time, cost,
quality, scope, risk and benefits. The Programme Manager is also responsible for the programme
producing a result capable of achieving the benefits defined in the Business Case. Contribute to the
overall business targets and needs.
● Advanced University Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline.
● University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Programme/Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the advanced university degree
● PRINCE2 Practitioner Certification – Preferred
● Complete the UNOPS Project Management Foundation course (as soon as possible and within one year after signing this TOR)
● A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education
Below general Certifications, Contextual Skills and Project Management
Skills are required:
● PRINCE2 Foundation required
● PRINCE2 Practitioner an asset, but required completion within first 6 months of onboarding
● Certified Senior Project Manager - International Project Manager Association (IPMA Level B) or Project Management Professional (PMP - PMI) an asset.
- A minimum of 10 years (or more based on academic credentials) of progressive experience in programme or project development and management with focus on training, development and coordination in either public or private sector organizations, of which minimum three years with UNOPS. Rule of Law/Law enforcement experience is an asset.
- Will possess particular skills in the implementation of complex sector wide reforms.
- A minimum of 3 years’ experience as a team leader
- Experience working in a programme/project-based environment is required.
Fluency in written and spoken English is essential; Working knowledge of Russian or additional UN or regional languages is considered an asset.