Programme Manager

UNDP - United Nations Development Programme, Peshawar, Pakistan

Skill Required:, Project/ Programme Management
Preferred Experience: 
Above 10 Years
Closing Date for Applications: 
9th November, 2018

Job Description


KP Tribal Districts span the region bordering Afghanistan and Pakistan provinces of Khyber Pakhtunkhwa (KP) and Balochistan. They remain one of the most underdeveloped regions of Pakistan, enduring decades of marginalization, and economic deprivation. Livelihoods and employment remains a critical issue related to both social and economic development, and to issues of stability and governance. The effect of these multiple challenges can be clearly seen in UNDP’s Multidimensional Poverty Index (MDPI), which shows that in 2016 73.7% population lived in multidimensional poverty, while the comparable figure for KP Province stood at 49%. The passage of the 25th Constitutional Amendment with political consensus and its subsequent presidential approval on 31st May 2018 signals a historic change and will fundamentally alter the lives of 5 million inhabitants of the area. The merger modifies the institutional political economy, including the role of the KP Assembly and bureaucracy.

Since 2010, the UN’s KP Tribal Districts programme has been the largest portfolio, with approximately US$300 million invested annually predominantly through humanitarian funding. Until recently the humanitarian, development and peace actors have, for the most part, operated within institutional silos without strong coordination mechanisms. The UN Resident Coordinator instituted a multi-partner Task Force to develop a Transition Framework anchored in the New Way of Working on humanitarian-development continuum in KP Tribal Districts. Under the umbrella of the Transition Framework, a joint programme by FAO, UNDP, UNICEF and UNWomen and led by the UN Resident Coordinator has been developed which aims to ensure the sustainability of the returns process and strengthen the social contract between the state and the citizenry. The DFID-funded programme will achieve these overall aims by: a) strengthening resilience in return communities, especially by restoring livelihoods; b) supporting the improvement of, and access to, health and education services; c) supporting the local and provincial governments to become more effective, accountable and responsive; and d) supporting the improvement of the enabling environment for inclusive economic growth.

Duties and Responsibilities

Duties & Responsibilities

The Team Leader is responsible for managing and coordinating the implementation of the (1) DFID-funded KP Tribal Districts Support Programme and (2) the Transition Framework under the strategic direction of the Steering Committee (to be set-up). The Team Leader reports to the UN Resident/Humanitarian Coordinator.

Objectives and Principles:

  • To manage and coordinate the implementation of the DFID-funded Tribal Districts Support Programme, and the Transition Framework (2018-2020), and guide the efforts to ensure all elements of the plan are cohesive and complementary.
  • To strengthen coordination in KP Tribal Districts by bringing together the overall efforts of the UN agencies and partners working in humanitarian, early recovery and development.
  • To engage directly with senior government officials and military in KP and the KP Tribal Districts to ensure that international community efforts are strongly connected to new Government of Pakistan institutions for managing the effective integration of KP Tribal Districts into KP.
  • To facilitate a smooth transition from humanitarian to development, so that the cluster system is responsibly transitioned and ensure no people of concern are left behind.
  • To promote a protection and gender perspective is maintained throughout the transition and ensure that the most vulnerable are consistently prioritized.

Ensures the ‘Do No Harm” principle is applied consistently including conflict sensitivity, and “Leaving No One Behind”.

Specific Responsibilities

  • Provide secretariat and coordination support to the Management Committee of the DFID-funded programme, and the Steering Committee of the Transition Framework.
  • Ensure coordination between the different stakeholders.
  • Work closely with the IIMU (Integrated Information Management Unit) to ensure data entry, quality assurance and the production of various products based on the needs and requirements of the Management Committee, and the Steering Committee.
  • Act as the main focal person to liaise with DFID on the joint programme.
  • Coordinates effectively to ensure that clear roles and responsibilities are established and maintained. This includes acting as the focal person on mediation where problems arise.
  • Develops and maintains a risk and issue log respectively to ensure that timely mitigation measures are highlighted and coordinated with the participating UN agencies. This should ensure that: reputation risks; of ‘do no harm’; safeguarding; fraud and corruption; terror financing is taken into account.
  • Coordinates effectively with other partners and stakeholders in KP Tribal Districts and facilitates collaboration and synergies with the participating agencies of each pillar.
  • Puts in place measures and initiatives that foster intra-pillar coordination and learning.
  • Prepare, or as appropriate supervise the preparation of, timely progress reports, annual reports, project completion report and other reports that may be required by the stakeholders
  • Oversees the development of the results framework including plans for collection and consolidation of data from various agencies.
  • Develops the Value for Money Framework for the DFID-funded KP Tribal Support Programme by liaising with DFID and the UN Pillar leads.
  • Ensures that DFID standards and requirements on value for money (economy, efficiency, effectiveness, equity) are incorporated into the programme and reported on.

Coordination and Management: Coordinates the work of UN agencies to ensure coherence, synchronized implementation and impact of results.

  • Advise and lead in the set-up of the required coordination structure in Peshawar as well as the required monitoring and reporting mechanisms.
  • Facilitates the work of the UN planning and reporting processes to ensure consistent and strategic approaches, as well as overall quality and timeliness of deliverables.
  • Convenes the Tribal Districts Transition Steering Committee meetings with government counterparts to coordinate implementation and set the agenda.
  • Support the phasing out of the Humanitarian Cluster architecture in line with humanitarian principles and relevant guidelines.
  • Coordinates annual needs assessments and revisions of the KP Tribal Districts Transition Framework in close coordination with the Collective Outcome Groups.
  • Produce timely narrative and financial reports based on the terms of reference of the signed agreement. Agree with DFID a reporting form which will include sections on conflict sensitivity (do no harm); targeting; safeguarding; any corruption reports.
  • Lead the development of work plans, workshops and periodical learning sessions and meetings.
  • Identify implementation arrangements and needed resources to implement the programme and ensure proper management of funds as per UN policies.

Liaison and Facilitation

  • Serves as primary point of contact with the Governor, Additional Chief Secretary (ACS), PAK Army’s Temporary Displaced People (TDP) Secretariat, Director Generals of Federal and Provincial Disaster Management Authorities for the DFID-funded joint programme.
  • Liaises regularly with senior Islamabad level UN, DFID, World Bank officials and government officials.
  • Serves as key focal point for all donor missions to the KP Tribal Districts
  • Acts as secretary ex officio for the KP Tribal Districts Management Committee and the Transition Steering Committee.

Advocacy, Communications and Resource Mobilization

  • Advocates for Protection and Gender mainstreaming in all interventions in the tribal districts.
  • Advocates for Access/operational space for all interventions in the tribal districts.
  • Prepare briefs, talking points and other communication products.
  • Supports the HC/RC and UNCT in advocating for funding for the KP Tribal Districts Transition Framework to ensure sustainable return and development activities;
  • Contributes to UNCT efforts to support funding of the KP Tribal Districts Transition Framework as well as flexible funding arrangement such as the Pakistan Humanitarian Pooled Fund and the UN Sustainable Development Fund (UNSDF Fund).


Core Competencies

Innovation: Ability to make new and useful ideas work

Level 6: Exercises stakeholder-centered design approaches for office / programme / division

Leadership: Ability to persuade others to follow

Level 6: Ensures teams are resourced for success and empowered to deliver

People Management: Ability to improve performance and satisfaction

Level 6: Guides substantive specialists / teams and expands credibility and innovation capacity

Communication: Ability to listen, adapt, persuade and transform

Level 6: Creates confidence among stakeholders by delivering authoritative positions, compelling analysis, and contextual acumen

Delivery: Ability to get things done while exercising good judgement

Level 7: Sets strategic goals and builds the means to achieve optimal service delivery and organizational excellence

Technical/Functional Competencies

Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Risk Assessment: Knowledge of risk assessment methodologies and ability to determine degree of risk and apply to strategic and/or practical situation

Level 7: Navigate & Guide: Charts a course for a systems approach to continuous learning, adaptation, and excellence, creating institutional imperatives to realize progress within across the relevant profession

Risk Management: Ability to identify and prioritize risks, and organize action around mitigating them

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Financial Planning and Budgeting: Ability to create and manage processes to achieve Project's long and short-term financial goals

Level 6: Integrate & Empower: Leads integral work of teams utilizing expertise, vision, problem-solving capability, and collaborative energy in professional area of expertise

Required Skills and Experience

Qualification: University degree (at least Master’s and equivalent) in Social Sciences and equivalent


  • Having at least ten (10) years of experience in Programme Management ideally with qualification/certification in project management. Experience managing programmes in post conflict countries. Must be able to write thorough and concise functional and design specifications as well as easily readable end user documentation.
  • Must be well able to brainstorm with others, thrive in a collaborative team environment, multi task, and quickly adapt to change.
  • Strong communication, technical, analytical, conflict resolution and problem-solving skills;
  • Strong interpersonal communication skills both verbal and written;
  • Prior experience and expertise in project management will be an advantage.

Language Requirements: Fluency in English (written and spoken) is required.


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