UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
For every child, play
The South Sudan Country Programme is expected to contribute to enhanced and more equitable outcomes for the children of South Sudan through achievement of results in seven programme areas including Health, Nutrition, WASH, Education, Child Protection, Social Policy and Programme Effectiveness and aligned to the Medium Term Strategic Plan (MTSP) as well as the UNCF and NDS.
The UNICEF Country Programme is being implemented in a complex environment with numerous inter-related crises including disease outbreaks, food and nutrition insecurity, conflict and economic meltdown, all of which are exacerbated by gender inequality, vulnerability to climate and limited Government financial and human resource capacity and policy uncertainty. Within this complexity, UNICEF’s implementation modalities are based on flexible approaches: static programming, outreach programming and rapid response programming. These modalities are complementary, hence enabling UNICEF to reach a high proportion of children and women in need through the use of a wide range of partners. Support for development activities is localized in some islands of stability, with potential for being scaled up if peace prevails.
How can you make a difference?
Under the general supervision of Representative, the Programme Officer manage overall coordination/supervision of the total programme commitment of a large size country office with a broad range of projects, including programme/project formulation, design, planning and management with strategic focus on achievement of UNICEF's Organizational priorities.
KEY END-RESULTS EXPECTED:
- Effective knowledge management, system and information exchange and providing research, analysis and recommendations on a broad range of functions.
- Timely and effective support provided to coordination, management and planning of activities in a systematic and organized manner.
- Effective system management for incoming information, including correspondence, decision memos and other institutional documents that together constitute an important part of the organisation’s archive; and lastly, drafting the work plans, annual reports, correspondence and other planning documents pertaining to the goals of the team.
- Effective partnership and collaboration achieved and maintained for advocacy, technical cooperation, programme development/management/coordination, information sharing and networking.
KEY ACCOUNTABILITIES and DUTIES & TASKS:
Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.
Knowledge Management for Programmes:
- Contribute to country programmes by supporting knowledge management through providing professional assistance in data collection and analysis, complete and accurate reporting as well as participation in the Programme Knowledge Network system of "lessons learned" and other corporate-level databases.
- Participate in information exchange with partners as well as in the development of training and orientation material by providing professional technical assistance. Participate in the preparation of, and making professional contribution to, the preparation of programme reports required for the management.
Support to office priority setting and decision making:
- Assist in managing the flow of information to the supervisor, in identifying priority matters that need to be urgently addressed by the supervisor and in proposing actions; analyze supporting documentation and summarize most relevant points for the supervisor; contribute to ensuring that appropriate action is taken by responsible section/division heads on matters brought to the attention of the supervisor.
- Confer with section/division Heads to secure timely and authoritative information relevant to matters requiring action, decisions or approval of the supervisor.
- Ensure that the supervisor is prepared for meetings and missions by drafting talking points and by researching relevant information; and by establishing contacts (within and outside UNICEF) on the subject matters to be discussed.
- Accompany the supervisor to meetings and on missions in order to prepare notes on the discussions, ensure follow-up in matters raised, and support the supervisor with any relevant input.
- Contribute to coordinating drafts of position papers and other documents relevant to the activities of the office.
- Ensure that high-level visitors are appropriately addressed, that they receive background information as necessary, and that protocol is respected.
- Develop and maintain a monitoring system to store, retrieve and track critical correspondence, decisions, memoranda and other documents of the office.
Support to office planning and operations:
- Research, collect and synthesize qualitative and quantitative information and data to support the establishment of comprehensive and evidence-based information for developing annual work-plans.
- Collect, draft and/or organize materials and related documentations for office strategies to ensure optimum impact, scale and sustainability of achievements/results.
- Assess and/or recommend appropriate information and materials for office initiatives verifying accuracy and quality for dissemination.
Support to events, meetings and conferences:
- Prepares, distributes and maintains office event calendars ensuring key organisational and partner events, priorities and deadlines are reflected and updated as required.
- Contribute to preparations of logistics for events involving senior management participation. By participating in such meetings, follow up on the implementation of recommendations and actions by the relevant offices.
- Coordinate preparation of background documents and material for these meetings.
Partnership, Coordination and Collaboration.
- Facilitate partnership and collaboration with internal and external counterparts, including those of the UN and national partners, in order to improve the ability to collect and disseminate development data and information, exchange information on programme/project status and implementation and movement/distribution of supplies. Establish and maintain linkage to the Regional Programme Knowledge Network to ensure the availability of current and accurate programme data.
- Collaborate with the Operations Section to establish and maintain sound internal controls supportive of programming endeavours and to coordinate financial and supply management requirements and accountability.
- Maintain close collaboration with Regional Advisers and HQ Officers for overall coordination.
- Provide professional support in provision of technical advice, negotiation, advocacy and promotion of area/country level goals, leading to agreement on practicable and priority actions to be supported by UNICEF programme.
IMPACT OF RESULTS:
- The effective delivery of the above tasks ensures that the supervisor is provided support by managing the flow of information and communications, prioritizing and highlighting issues that need addressing.
- The Executive Officer liaises with colleagues within the same office, at HQ, and in the field, on matters of non-routine significance in order to prepare documents for the supervisor and manage the flow of information.
- Regular contacts with external parties, including UN office, donors and International organizations, are made to provide the supervisor’s contacts with background information on relevant topics prior to meetings, to respond queries on behalf of the supervisor at his/her discretion and to obtain assistance of others on matters of relevant to the office.
To qualify as an advocate for every child you will have:
- A university degree is required in International Relations, Political Science, Public Administration, or another relevant technical field.
- A minimum of two years of relevant professional experience in external relations, public affairs or international development cooperation, preferably within the UN, or in a government institution, NGO.
- Prior experience of working in coordination, planning, or in an executive office will be an asset.
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.