Under the supervision of the Chief Nutrition (P-5), performs a variety of specialized tasks in support of the preparation, planning, monitoring, and control of the budget involving several different sources of funds and programmes and monitors and allocates incoming funds, manage donor Grants within VISION (SAP) and make allocations to the appropriate programmes. Additionally, the incumbent will monitor fund utilization and progress reporting and capacity building.
Key Accountabilities and Duties & Tasks:
Knowledge Management for Programmes:
Contribute to country programmes by supporting knowledge management through providing professional assistance in data collection and analysis, complete and accurate reporting as well as participation in the Programme Knowledge Network system of "lessons learned" and other corporate-level databases.
Participate in information exchange with partners as well as in the development of training and orientation material by providing professional technical assistance.
Programme Development and Management:
Provide professional technical assistance in the preparation of the Situation Analysis for programme development and management by collecting and analyzing data and monitoring implementation progress. Contribute to the identification of critical intervention points and measures by administering a consistent and transparent monitoring system; analyse country level socio-political-economic trends and their implications for ongoing programmes and projects. Draft or prepare programme work plans as required. Propose adjustments/changes in work plans. Propose program recommendations for inclusion in formal programme documentation, and new approaches, methods and practices for supervisor.
Optimum Use Of Program Funds:
Monitors programme implementation progress and compliance. Monitors the allocation and disbursement of programme funds, making sure that funds are properly coordinated, monitored and liquidated. Takes appropriate recommendations or actions to optimize use of programme funds.
Programme Monitoring and Evaluations:
Undertakes field visits to monitor and assess programme implementation and decides on required corrective action.
Collaborate with partners to carry out a rigorous and transparent approach to evaluation and participate in the major programme evaluation exercises in consultation with the Representative, the Operations Officer, the Evaluation Officer and others to improve efficiency and quality of programme delivery. Participate in annual sector review meetings with government counterparts. Collaborate and prepare annual program status reports in a timely manner, as required.
Rights-Based and Results-Based Programme Management Approach:
Support rights-based programmes approach in the formulation of programme goals and objectives and development of strategies and implementation frameworks. Collaborate with partners and assist in the strengthening of quality of child rights-based programmes consistent and effective planning, design, implementation, monitoring and/or evaluation of programmes and projects. Contribute to coherence, synergy and added value to the programming planning and design processes using a results-based management approach to programme planning and design.
Provide professional technical assistance in preparing viable recommendations on project implementation, alternative approaches, and optimal utilization of resources that contribute effectively to the fulfilment of the rights of children and women, and recommendations on programme, new initiatives and management issues to ensure achievement of stated objectives.
National and Local Capacity Building/Sustainability:
Provide government authorities with technical assistance and supports in planning and organizing training programmes for the purpose of capacity building and programme sustainability.
Promote and maintain the building and reinforcing of the commitment and institutional capacities of the national and local partners by identifying these partners and partnerships and providing continuous supports, coordination and collaboration for sustainability.
Rights Perspective and Advocacy at the National, Community and Family Levels:
Analyze programme related issues and policies from a children's and women's rights perspective and advocacy at the community and family levels for elevating credibility in national policy debates. Promote the organization goals of UNICEF through active advocacy and. communication.
Partnership, Coordination and Collaboration:
Facilitate partnership and collaboration with internal and external counterparts, including those of the UN and national partners, in order to improve the ability to collect and disseminate development data and information, exchange information on programme/project status and implementation and movement/distribution of supplies. Establish and maintain linkage to the Regional Programme Knowledge Network to ensure the availability of current and accurate programme data.
Collaborate with the Operations Section to establish and maintain sound internal controls supportive of programming endeavours and to coordinate financial and supply management requirements and accountability. Approve allocation and disbursement of funds ensuring they are properly coordinated, monitored and liquidated in accordance with the programme budget allotments (PBA).
Maintain close collaboration with Regional Advisers and HQ Officers for overall coordination.
Provide professional support in provision of technical advice, negotiation, advocacy and promotion of area/country level goals, leading to agreement on practicable and priority actions to be supported by UNICEF programme.
Grants Management:
Assist Programme Staff in preparing budgets to reflect the biannual workplans and key programme documents. Coordinate with HQs, Donor Relations and programme sections on incoming funds, grant creation, extension and adjustments as well as reallocations; monitoring conditionality and deviations; and coordinate responses to financial queries and enquiries from donors and headquarters. Oversee payroll planning and management for the office, in coordination with sections. Review the accuracy of VISION/SAP generated data. Be responsible for accuracy of financial data and information.
Minimum Qualifications And Competencies:
Education:
University degree in Accounting, Finance or Business Administration or equivalent or any other comparable recognised professional qualification.
Work Experience:
At least 1 year of progressive experience in financial management with a strong basis in Budgetary /Financial Control preferably in an international organization
Experience working in a developing country is considered as an asset.
Relevant experience in a UN system agency or organization is considered as an asset.
Language Requirements:
Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
