The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for Human Settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
UN-Habitat has been active in the Somalia urban sector for more than 20 years and currently is implementing a portfolio of interventions worth USD 50 million with communities, local authorities and central government. The activities have evolved from responding to immediate local needs for reconstruction to systematic attempts to address sustainable urban development through integrated human settlement programmes. Somalia is faced with one of the highest urbanization rates across Africa and beyond, and there is a strong link between urbanization and displacement caused by natural disasters, civil unrest and other internal conflicts.
Currently, UN-Habitat’s portfolio and interventions are aligned with the changed political and socio-economic context in Somalia in general and towards response to the needs of new member states and urban centres affected by rapid growth and large-scale displacement in southern and central Somalia in particular.
UN–Habitat is an active member of the UN Country Team and works in support and the Somalia National Development priorities and the Somaliland NDP II as well as contributes to the Pillar Groups, and Durable Solutions initiatives. UN-Habitat Somalia provides support across the following thematic fields; local governance, shelter and protection in the context of urbanization, livelihoods, infrastructure and return and integration linked to durable solutions.
The Programme Support Assistant will support implementation of these projects working under the overall guidance and supervision of Programme Management Officer.
Duties and Responsibilities
Summary of key functions:
Support programme implementation, including research, data collection and support of other project activities as required
Support field staff in administrative and logistic matters,
Duties and Responsibilities:
Performs a wide range of office support and administrative functions;
Monitors processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements;
Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc;
Support other administrative and financial tasks and coordinate as appropriate with other UN-Habitat staff and departments;
Organize project activities and meetings in Nairobi and Somalia as required and in close cooperation with project staff and counterparts;
Organise training workshops and meetings in Nairobi including liaison with training providers and participants, organising contracts, conducting site visits, and assisting with writing/analysing training reports;
File contract documents, reports, etc;
Assist in preparation and organisation of consignments, parcels and shipments;
Support the communication strategy and maintain effective communication amongst relevant stakeholders (disseminating important and relevant information as required);
Undertake any other duties and responsibilities which are within the incumbent’s expertise and experience and related to the Programme.
Required Skills and Experience
Education:
Secondary Education is required.
A first level university degree with a combination of one (1) year of relevant experience would be desirable, but it is not a requirement.
Experience:
A minimum of four (4 )years with secondary education OR one (1) year with a bachelors degree experience in programme or project administration, conference management, travel logistics, and technical cooperation or other related discipline is required.
Experience with an ERP (Enterprise Resources Planning Software) system is required.
Working experience with SAP (System, Applications & Products)/Umoja in data processing, in particular, in the area of travel is desirable.
Language Requirements:
Fluency in English and national language of the duty station.
