This role will provide timely and reliable project financial information and analysis that leads to effective decision-making for the project. The project accountant assists the Project lead in all financial transactions accurate and on time recording and reporting. The project accountant will provide support to the implementing partner to ensure adherence to Plan and donor financial procedures.
MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS
The post holder is responsible for the project cash, budget monitoring, and financial reporting and analysis.
The post holder is also in charge of any financial capacity building activities required in partners.
Direct reports – none
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
- Monitor budget versus expenditure for the grant.
- Support partner organisations in financial management and reporting.
- Update Indicative Funding Budgets in consultation with Project Manager
- Reviews the budgets for the project and budget modifications and submit the same to the Program Area Accountant for incorporation into project budgets.
- Carry out correct postings of project expenditures on time, with quality in the system in use (SAP).
- Reviews Project financial reports investigating project variances before submitting to the Project Manager and Senior Program Area Accountant.
- Ensure compliance to donor requirements on financial issues for the grant.
- Prepare and submits monthly grant BVA (Budget versus Actual) to the Project Manager.
- Grants Audit Planning and preparation of TORs for submission to the Project Manager.
- Co-ordinate and facilitate the audit of the grant as per contractual agreement.
- Regular field visits to all project areas to verify that resources are optimally used.
- Liaise with respective technical advisors and grant coordinators to assess the partner in the financial management.
- Assist Project Manager/Coordinators in conducting financial training programs for partners involved in implementation of the project.
- Within the scope of the role, there will be additional assignments as needed.
- Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in the area of work.
- Ensures that Plan Mozambique contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
- Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
- Behaves in line with our values and safeguarding practices, inside and outside work.
- Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
- Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
- Honest and efficient in use of resources, including own time.
- Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
- Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
- Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
- Knowledge of programmes according to Plan International’s Programme Quality and Influencing Policy procedures, the grant agreement process, the cost recovery process, and apportioned costs;
- Keeps abreast of internal and external changes or developments and supports their team to adapt accordingly.
- Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
- Bachelor’s Degree in accounting or equivalent qualification
- High level of advisory skills.
- 5 years’ experience in a similar role working in a computerized accounting office in an NGO set up.
- Strong experience in working with donor funded projects e.g EU, CIDA,DFID, etc.
- Strong Analytical skills
- Ability to work well with others under deadline situations and respond to changes in priorities
- Ability to interpret and work accordance with laid down procedures.
- Excellent interpersonal skills
- Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet
- Well organised, able to work to deadlines, prioritise and manage tasks, with a strong eye for details
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
- Computer literacy with advanced skills in Microsoft Word, Excel, PowerPoints
- Fluency in written and spoken English language
- Results oriented and metrics driven;
- Exceptional time management
- Ability to work under pressure.
- Role model our values and behaviours both internally and externally;
- Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners;
- Excellent verbal communication skills in Portuguese and English.