The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.
Summary of Key Functions:
Working under the overall guidance and supervision of the Sustainable and Resilient Communities for Women Empowernment Project Manager and the direct supervision of UNDP Moldova Portfolio Manager, the Project Analyst will be responsible for leading the Project Team in the day-to-day implementation of the country-level project activities and managing financial resources effectively and efficiently so as to achieve the Project Objective and Outcomes within the set timescale and available budget.
The incumbent will ensure the provision of development services and products (commensurate with the scope of the project) of the highest quality and standards to national counterparts and clients. More specifically:
Ensure timely preparation, update and implementation of project annual and detailed work plans, and other related documents for timely commencement of planned activities and expected outputs;
Ensure overall coordination of the project activities in order to meet expected results. Contribute to the annual activity and procurement work plans as well as budgets based on expected year end outputs. Ensure close monitoring of activities and disbursements;
Support organization of UNDP-FAO Joint meetings and Joint Steering Committees;
Ensure the high quality of the calls of applications, terms of references, proposal outlines and agreements in close cooperation with service providers and/or grant recipients;
Establish monitoring and evaluation systems. Establish a system of progress review with each of the implementing partners;
Ensure timely submission of financial and activity reports by implementing partners, and ensure harmonized reporting by recipients on key performance indicators;
Advise service providers and/or grant recipients on strategies to facilitate results-based implementation of project activities, and ensure constant feedback on quality of their implementation, suggesting corrective measures as necessary;
Support the selection, capacity assessment, contracting, monitoring, evaluation and audit of recipients, ensuring compliance with UNDP regulations;
Contribute to the preparation of qualitative work plans and financial progress reports.
Provide close support for the preparation of procurement/contracting and financial delivery reports for UNDP management. Timely submit the above mentioned deliverables;
Contribute to the wide dissemination and visibility of project achievements. Support mechanisms for exchange of information, experience and lessons learned at the local and national levels;
Maintain close coordination with assigned project partners, helping at ensuring synergies and avoiding overlaps in project implementation.
Additional Responsibilities:
Assume full responsibility for and manage effectively and efficiently all project activities and resources (human, financial, physical / material assets, etc) of the project in order to meet expected results.
Coordinate short term experts.
Undertake personnel performance appraisals for the experts supervised/coordinated.
Develop annual reports and procurement work plans as well as budgets based on expected year-end outputs, and assist in developing periodical project and other reports and close monitoring of activities and disbursements.
Apply UNDP programming tools and policies as explained in the Results Management Guide. Keep abreast of UNDP programming practices and maintain an optimum level of knowledge by continuous learning.
Contribute to the wide dissemination and visibility of project achievements. Support mechanisms for exchange of information, experience and lessons learned at the local and national levels.
Provide regular reports to the UNDP Moldova Portfolio Manager and flag any deviations from the work plans immediately.
Required Skills and Experience:
Min. Academic Education:
Master’s Degree in economics, engineering, business administration, management, or other related fields relevant to the position.
Bachelor’s Degree with additional two years can be taken into consideration in lieu of Master’s Degree.
Min. years of relevant Work experience:
2 (two)) years (in case of Bachelor’s Degree) of relevant professional experience of managing projects/initiatives in the field of agriculture, business development or grantmaking.
Experience in the public or private sector, development assistance and/or international organizations.
Experience of work in implementing energy efficiency projects and a good understanding of related issues is a very strong advantage.
Required skills:
Strong communication, strategic planning, and analytical skills;
Ability to perform a variety of specialized tasks related to management, including drafting reports, data evaluation, and sustainability reporting;
Proven experience in similar positions in development programs will be considered an advantage.
Experience in mainstreaming gender and human rights aspects will be an advantage.
Valuable exposure and experience in the organization of outreach events, conferences, and trainings with multiple participants.
Experience in coordinating a team is a very strong advantage.
Additional training and/or certification in project or financial management would be an advantage.
Computer literacy.Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Required Languages:
Fluency in oral and written English, Romanian and Russian.
Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language is an asset.
