Project Assistant

United Nations Educational, Scientific and Cultural Organization, Kingston, Jamaica

Skill Required:, Project Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
8th March, 2021

Job Description


The UNESCO Cluster Office for the Caribbean, CARICOM Secretariat and The University of the West Indies are launching the Joint Project ‘Creative Caribbean: An Ecosystem of “Play” for Growth and Development’ (hereafter called ‘Creative Caribbean’) supported by the 11th European Development Fund (EDF) programme “Towards a Viable Cultural Industry: Supporting the Cultural and Creative Sectors in the ACP countries” (EuropeAid/167697/IH/ACT/MULTI) with the financial contribution of the European Union and the support of the Organisation of ACP States".

The Joint Project ‘Creative Caribbean’ aims to foster economic, human and social development of the Caribbean region by stimulating inclusive, diversified and sustainable growth of the cultural economy through creation of jobs for women, men and youth within a decent work framework; creation, production and distribution of cultural and creative goods and services; improved market access; and support of regional and national policies and measures.

Specific objectives of the Joint Project ‘Creative Caribbean’ are: (1) Strengthened and rationalised ecosystem development framework (including entrepreneurial capacity & strategic business planning) for the cultural and creative sectors in the region; (2) Increased creation and production of quality globally competitive goods and services at competitive prices for access to local, regional and international markets as well as the creation of new jobs; (3) Expanded skills which enable participants to self-generate the cash flow to fuel their growth as well as increased access to financing through innovative mechanisms that allow co-financing and reduce the Caribbean’s cultural operators’ dependency on international financing.

Main activities of the Joint Project ‘Creative Caribbean’ are:

Planning & Research

  • Generate a Consolidated Regional Master Plan for implementation and sustainable development of CCIs in the region, by building a more comprehensive data enabled understanding of the sector that will form a reliable basis for analysis and planning. Mapping the sector will reveal gaps and opportunities so that BSOs and MSMEs can more effectively design and position marketable products and services.

Literacy & Capacity Building

  • A Caribbean Creative Content Hub established to generate increased content, productivity of CCIs, improved competitiveness and international market access especially across the festival marketplace and trade routes. This will be supported by data-enabled planning capacity and will focus on increased visual literacy education for youth and visibility for content production.

Accelerators & Financing

  • Activities will use enterprise acceleration and entrepreneurial training to drive the Content Hub and creative city projects while enabling CCIs to develop market ready products and services and expand their markets. CCIs will also gain new access to financing through innovative mechanisms.

Yield & Dissemination

  • Activities will foster a strong cooperation framework to sustain regional CCI planning through creation of thematic networks and exchanges, dissemination and mainstreaming of good practice with an aim to transfer lessons learned and impact on national policies and increasing business opportunities.

The Joint Project “Creative Caribbean’ is to be implemented in 14 Caribbean States: Antigua and Barbuda, Bahamas, Barbados, Belize, Dominica, Grenada, Guyana, Haiti, Jamaica, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Suriname, Trinidad and Tobago from January 2021 to April 2024 (40 months).

Under the authority and overall supervision of the Director of the UNESCO Cluster Office for the Caribbean, with direct supervision of the Programme Specialist for Culture and the Project Coordinator, in close coordination with designated Focal Points of the CARICOM Secretariat and The University of the West Indies, the Incumbent will support the implementation of the Joint Project ‘Creative Caribbean’ by carrying out the following duties and responsibilities:

  • Assist the Project Coordinator in the overall planning, implementation, monitoring, reporting, evaluation and documentation of the Joint Project;
  • Collect, register and maintain information on the implementation of the Joint Project and organize the physical and electronic filing based on existing organizational standards, including all relevant documents, correspondence, reports, workplans, etc.;
  • Compile, summarize and maintain data on the delivery of the Joint Project and prepare status and progress reports, briefings, inputs for meetings and events, correspondence, presentations, communications materials, reporting and speeches, among others;
  • Support meetings of Project Steering Committee (project partners) and the Project Technical Team (key stakeholders), as well as meetings with counterparts, the donor and other relevant entities, prepare documentation and minutes related to these meetings and ensure monitoring and follow-up on the commitments;
  • Search, locate, compile, review and update information and data used in the development of documents, work plans and budgets and assist programme staff in entering information into monitoring and reporting tools of UNESCO;
  • Short Description
  • Assist in the preparation of budgetary and financial reports, verification of overall accuracy and consistency, and crosschecking consistency of figures and assist in the preparation of budgetary and financial reports, statistics and projections;
  • Update and maintain a calendar of the Joint Project, including meetings (with partners, authorities, and others), events, missions, deadlines and milestones and ensure monitoring and follow-up;
  • Update and maintain relevant contact information of beneficiaries, participating institutions and entities, experts, etc.;
  • Establish and maintain a monitoring system for incoming and outgoing correspondence and coordinate follow-up with appropriate staff of the UNESCO Cluster Office for the Caribbean;
  • Provide project management and general office support, including but not limited to monitoring contract and payment schedules, supporting staff agendas, making/receiving calls, printing and photocopying, sorting and filing, among other relevant tasks;
  • Implement any other tasks within other priority areas as identified by the Director and/or Programme Specialist for Culture of the UNESCO Cluster Office for the Caribbean and the Project Coordinator, provided those tasks are consistent with the incumbent's professional qualifications.



  • Technical diploma in International Development, Social Sciences, Cultural Studies or other relevant fields to the position.

Work Experience

  • Relevant experience preferably in assisting to implementation of international project is desirable.
  • Experience (academic or professional) in the cultural and creative sectors, heritage or tourism.


  • Excellent knowledge of English (oral and written). Knowledge of Spanish would be an asset.


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