Project Assistant

United Nations Educational, Scientific and Cultural Organization

Brasilia, Brazil

Under the authority of the Director and Representative of UNESCO in Brazil, the supervision of the Natural Sciences (SC) Programme Coordinator, the incumbent will be responsible for the following actions, mainly related to natural sciences and social and human sciences themes, and also – when required - providing support to the other programmatic sectors (education, culture, and communication and information).
  • Ensure effective and efficient follow-up of the activities of the SC programme and maintain the website and systems up to date as well as the daily operations in compliance to UNESCO's Rules, Regulations and Procedures;
  • Support all phases of project implementation: identification of needs, proposing actions, technical and financial monitoring;
  • Support the identification, evaluation, systematization and dissemination of experiences, initiatives and best practices in the fields of natural sciences, particularly as regards to the flagship initiatives of the sector with private partners;
  • Support the Coordinator and the sector National Officer to work with multilateral and bilateral agencies, as well as with national organizations of services in sciences and technologies;
  • Participate and prepare documents for meetings involving discussions on the project development; participate and prepare documents for use in discussions, meetings, workshops, seminars, briefing sessions, missions and other events related to the projects;
  • Provide support to the management of projects’ activities and expenses; ensure the accuracy of administrative data related to the projects;
  • Assist the Coordinator and the National Officer on the budget control and administration by systematically presenting follow up of all administrative and financial issues of the projects and summarizing information reflecting current and future obligations;
  • Assist in the logistics of events regarding financial resources and administrative procedures (price quotations, suppliers, etc.) for seminars, meetings, workshops, etc.;
  • Assist in the preparation of terms of reference and follow-up the implementation of contracts or sub-contracts related to the projects;
  • Act as a liaison among UNESCO and its contractors and donors;
  • Prepare reports, correspondence and documents as requested, including regular financial and budget expenses reports of the SHS Regular Programme activities;
  • Arrange travel, meetings and take notes as directed;
  • Maintain and keep current registers, control plans and files updated;
  • Perform other related duties as requested.
Required Qualifications:

  • University degree in Natural Sciences (biology, water management, science and technology), Social Sciences, International Relations, Administration, Finance or related fields.
Work Experience:
  • Minimum of four (4) years of previous experience in managing technical cooperation projects’ activities and expenditures.
  • Experience in supporting technical or managerial professionals at the national or international level;
  • Experience working with an Enterprise Resource Planning system (ERP).
  • Strong sense of ethics, initiative, accountability, discretion and maturity of judgement.
  • Pro-activeness and ability to work under pressure; accuracy and sense of confidentiality; ability and flexibility to manage workload;
  • Team and service-oriented, autonomy, emphasis on quality, efficiency and results;
  • Ability to maintain accurate files and records; good organization skills;
  • Good interpersonal skills with ability to maintain effective working relations within a multi-cultural environment: with people of different national and cultural background. Gender, religion, race, nationality and age sensitivity and adaptability;
  • Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint, etc);
  • Experience in handling of web-based management systems.
  • The position requires proficiency in Portuguese and English.